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Accountant/Payroll Coordinator (Honolulu, HI)

Referentia Systems

Honolulu, Hawaii

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JOB DETAILS
SKILLS
Accounting, Accounting Policies, Accounts Payable, Accounts Receivable, Billing, Bookkeeping, Business Administration, Contract Close-Out, Contract Creation, Contract Requirements, Credit Cards, Customer Support/Service, Defense Contract Audit Agency (DCAA), Detail Oriented, Documentation, Finance, Generally Accepted Accounting Principles (GAAP), Government Contracts, HRIS/HRMS, Intuit Quickbooks, Maintain Compliance, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Organizational Skills, Past Due Accounts, Payroll Accounting, Payroll Administration, Payroll Management, Payroll Software/Services, Presentation/Verbal Skills, Problem Solving Skills, Process Improvement, Reconciliation, Record Keeping, Reporting Skills, Research Skills, Resolve Customer Issues, Staff Training, Standard Operating Procedures (SOP), Tax Regulations, Team Player, Time Management, Time Management Software, United States Department of Defense (DoD), Writing Skills
LOCATION
Honolulu, Hawaii
POSTED
30+ days ago
The Accountant/Payroll Coordinator will manage and perform accounts payable and accounts receivable, ensure timely and accurate billing, maintain financial records, and support contract and tax compliance. Will also be responsible for accurate preparation and processing of semi-monthly payroll, support timekeeping process and reports. Serves as the primary point of contact for all payroll and accounting related questions for employees and is responsible for the documentation, SOPs, and process improvements.

This position requires onsite work in Honolulu, HI

Duties:

  • Recommends (and implements) process improvements to reduce manual work, improve accuracy, and accelerate accounting and payroll tasks.
  • Serves as primary point of contact for all accounting and payroll related questions.
  • In addition to the duties listed below, performs all other duties, as assigned

Accountant

  •  Prepares and submits contract billing and monthly reports, ensuring timely approval and submission of invoices.
  •  Monitors and resolves accounts receivable delinquencies.
  • Records vendor invoices, processes check and ACH payments, as scheduled.
  • Maintains accurate and organized accounts payable files.
  • Prepares and distributes corporate credit card statements, ensuring accurate coding for all eligible charges.
  • Prepares monthly and annual GET reports.
  • Processes all cash receipts.
  • Assists in contract close outs by providing labor reports.
  • Creates and updates accounting forms, policies and procedures, ensuring compliance with GAAP and DCAA requirements.
  • Participate in special projects.
  • Assists in general accounting activities

 Payroll

  • Ensures accurate preparation and processing of semi-monthly payroll, to include, but not limited to:
  • Reviews timesheets are accurate with the proper work authorizations and approvals.
  • In the event the electronic timekeeping system is unavailable, will distribute manual timesheets for accurate time reporting.
  • Follows-up on any discrepancies.
  • All Personnel Action Forms (PAF) are processed timely.
  • Uploads payroll information to Ceridian for processing.
  • Updates various employee information in T-sheets and Ceridian to ensure accurate payroll.
  • Reconciles information posted in T-sheets and Ceridian.
  • Picks up payroll reports and employee paychecks for distribution.
  • Prepares a variety of reports and tabulations such as bi-monthly 401(k) contributions, quarterly TDI reporting, and workers’ comp rate calculations.
  • Maintains accurate employee PTO calculations and accrual information across databases.
  • Ensures payroll related policies and procedures, to include, but not limited to the Timesheet Policy and Procedures, are accurately applied and consistently followed, maintaining compliance with federal, state, and company requirements. Responsible for making recommendations/changes, as applicable, to the policy.
  • Establishes and ensures the proper registration and tax requirement set-up for new states/locations is handled promptly to avoid discrepancies, as required.
  • Assists in the annual preparation of W2 forms, including W-2 reconciliation and distribution.
  • Prepares and delivers annual employee timesheet training.


Requirements

  • Associates degree in Accounting, Finance, Business Administration or related field or equivalent combination of education and experience.
  • Bachelor’s Degree preferred
  • Five (5) years general accounting experience required.
  • Must have at least 2 years of experience in payroll processing.
  • Prior bookkeeping experience in a government contracting industry is desirable.
  • Experience with Ceridian HRIS and payroll software desirable.
  • Must be proficient with MS Office Suite (e.g., Word, Excel, Outlook, PowerPoint, etc.).
  • Experience with DoD government contracting and DCAA requirements.
  • Experience in QuickBooks Pro highly desirable
  • Proactive, self-starter with ability to multi-task while maintaining attention to detail
  • Must have excellent written and verbal communications skills.
  • Ability to build collaborative working relationships.
  • Ability to work in a fast-paced environment and be able to flex as needed to changing priorities is required.
  • Ability to provide a high level of customer service by answering questions, providing accurate information, and responding to requests in a timely manner.
  • Must have strong organization and time management skills.
  • Must possess the ability to research and resolve issues.
  • Must be highly detail-oriented and able to perform responsibilities with a sense of urgency.
  • Must be able to handle confidential information using responsible discretion and be trustworthy for the handling of corporate assets.
  •  Willingness and ability to adapt to the requirements of a fast-paced, growing company
  •  This position requires onsite work.  Must be flexible to be able to work in the office, as assigned.


Benefits

Benefits Referentia offers a comprehensive set of benefits which includes health insurance coverage (medical, dental, vision, drug), paid time off, group term life insurance, accidental death & dismemberment insurance, income protection coverage, 401K retirement plan with employer matching, tuition reimbursement, and more.

We are proud to be an Equal Employment Opportunity Employer

About the Company

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Referentia Systems

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