Accountant/Payroll Specialist

Job Summary

• Maintain and oversee the general ledger to ensure accurate and timely recording of all financial transactions.
• Prepare journal entries for payroll, benefits, depreciation, amortization, prepaid expenses, accruals, intercompany activity, and other recurring or non-recurring transactions.
• Perform monthly corporate credit card account reconciliations, monitor outstanding and unsubmitted transactions, and ensure cardholders comply with company purchasing, travel, and expense policies by timely submitting properly supported expense reports and required documentation.
• Perform monthly, quarterly, and annual account reconciliations, including bank reconciliations and detailed balance sheet account analysis.
• Research and resolve accounting discrepancies and reconciling items in a timely manner.
• Support monthly financial statement preparation and variance analysis.

• Maintain the fixed asset subledger and ensure accurate capitalization, classification, depreciation, transfers, and disposals of company assets.
• Record and reconcile fixed asset additions, retirements, and depreciation expense in accordance with company capitalization policies and GAAP.
• Coordinate periodic physical inventory and verification of fixed assets.
• Maintain supporting documentation for capital expenditures and asset records for audit compliance.

• Enter and update corresponding employee data in DeltekCostpoint to support labor cost tracking and payroll integration.
• Review and validate employee timesheets in DeltekCostpoint to ensure proper coding, approvals, and compliance with company policies and DCAA requirements.
• Manage the export of time and labor data from DeltekCostpoint to Paylocity, ensuring accurate mapping and transmission.
• Maintain accurate payroll records and documentation in accordance with company policy and audit requirements.
• Process domestic and international payroll activities while ensuring compliance with applicable regulations.
• Ensure compliance with Collective Bargaining Agreement (CBA) requirements, payroll deductions, and labor distribution requirements.
• Assist employees and management with payroll-related inquiries and issue resolution.

• Review vendor invoices and purchase order documentation to ensure proper three-way match between purchase orders, receiving documentation, and invoices.
• Investigate and resolve invoice discrepancies, receiving variances, pricing issues, and unmatched transactions with vendors and internal departments.
• Process purchase order accruals for received and/or accepted materials and services not yet invoiced to ensure accurate period-end financial reporting.
• Prepare and record subcontractor accruals and monitor subcontractor costs for accuracy and completeness.
• Support subcontract management activities by reviewing subcontractor billing documentation and coordinating with program management and procurement teams.
• Provide oversight and guidance on accounts payable and accounts receivable functions to ensure accuracy, timeliness, and compliance with company policies.
• Monitor aging reports and assist in resolution of outstanding invoices, vendor disputes, and customer balances.

• Lead and participate in the month-end and year-end closing processes, ensuring accurate and timely financial reporting.
• Reconcile and review all assigned accounts to ensure proper financial statement presentation and reporting accuracy.
• Prepare supporting schedules, accrual calculations, and closing entries within established deadlines.
• Assist in the preparation of annual audit schedules and year-end reporting requirements.

• Support the Finance team in strategic decision-making by preparing ad hoc financial reports, reconciliations and analysis as required.
• Analyze financial data and operational trends to identify discrepancies, process inefficiencies, and improvement opportunities.
• Participate in continuous improvement initiatives to streamline accounting, payroll, procurement, and reporting processes.
• Assist with ERP system enhancements, testing, implementations, and process documentation initiatives.

Qualifications

Minimum Requirements

• Education:
  Bachelor’s degree in Accounting, Finance, or related field.
• Experience:
  • Minimum of 5-7 years of progressive accounting experience, preferably in a government contracting or defense industry environment.
  • Experience processing payroll and labor distribution accounting..
  • Strong knowledge of GAAP, financial reporting, account reconciliations, accrual accounting, and internal controls.
  • Experience with fixed asset accounting, expense report management, subcontractor accounting, and purchase order accruals.
  • Experience reviewing travel and expense activity for JTR compliance.
  • Experience with accounting software (e.g., QuickBooks, Sage Intacct, Deltek, or equivalent ERP systems). Deltek Costpoint experience is highly desirable.
  • Experience in working with DCAA (Defense Contract Audit Agency) regulations FAR requirements, and government contracts is highly preferred.

Essential Mental Requirements

• Proficiency in Microsoft Excel, including advanced functions (e.g., pivot tables, VLOOKUPs).
• Strong attention to detail and accuracy in financial reporting and reconciliation.
• Excellent analytical and problem-solving skills, with the ability to interpret financial data.
• Strong organizational skills and ability to prioritize tasks to meet deadlines.
• Effective communication skills, both written and verbal, with the ability to present financial data to non-financial stakeholders.
• Ability to work in a team environment.
• Strong problem-solving skills and attention to detail.
• Excellent organizational and communication skills.
• Ability to work both independently and as part of a team.

Essential Physical Requirements

Equipment/Software/Tools Used

• Computer, phone, photocopiers, filing cabinets and fax machines
• Basic computer operating system (Windows)
• Microsoft Office Application (Excel, Word, PowerPoint, MS Projects, Outlook, OneDrive, Teams, SharePoint)
• PDF editor
• Deltek Costpoint ERP system

Our Heritage:

Founded in 1998 by an engineer, AVT Simulation is an Orlando-based, end-to-end systems integration and full-service modeling and simulation small business. Since our beginning, AVT's highly specialized staff of engineers has included some of the top leaders in the simulation industry. With an average of over 20 years of simulation experience, our dedicated staff provides specialized solutions for customers requiring on point solutions to complex problems.

AVT has always been a company that strives to make a positive difference in the lives we touch. These lives include our employees and their families, our partner companies and their employees, and ultimately the warfighters receiving our products and services. Our core values are so very important to us as a company. They guide us towards success. They make us a great company to work for and a strong partner to work with.

- People First
- Mission Excellence
- Do the Right Thing
- Commitment

People First is our first and most important core value because we firmly believe the success of AVT is directly related to supporting our employees. We have a lot of fun (with regular employee events and engagements), while still working hard to accomplish our mission of serving our military and the warfighter.

We’re looking for candidates that embody these core values, know how to have fun while working hard, and think they would thrive in an environment like ours. If you’re a self-motivated individual, then come join AVT. Come make your difference.

EOE - Females/Minorities/Protected Veterans/Individuals with Disabilities/Sexual Orientation/Gender Identity

Qualified individuals with a disability have the right to request a reasonable accommodation. If you are unable or limited in your ability to use or access our careers website as a result of your disability, request a reasonable accommodation by visiting www.avtsim.com/careers and follow the instructions at the bottom.

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