Accountant

POSITION PURPOSE

The Accountant is responsible for maintaining accurate financial records, supporting financial reporting, ensuring compliance with applicable accounting standards and funder requirements, and assisting with the organization's day-to-day accounting operations. This position plays a key role in safeguarding organizational assets, supporting audits, and providing financial information that supports effective decision-making. The purpose of this role is to support the accounting and financial reporting functions of Clarifi. Clarifi provides client-centered programs to promote economic stability and mobility to the Philadelphia region. To understand how Clarifi supports clients and communities, please see https://www.clarifi.org/what-we-do/

***Hybrid positing with 3 days in office***

MAIN RESPONSIBILITIES & DUTIES

General Accounting

· Process accounts payable transactions and ensure timely payment of vendors.

· Monitor accounts receivable activity and follow up on outstanding balances.

· Ensure proper coding and allocation of expenses to programs, grants, and departments.

· Maintain vendor and customer records.

· Ensure compliance with company policies.

Accounts Payable and Receivable

· Maintain the general ledger and ensure accuracy of financial transactions.

· Prepare and submit journal entries, invoices and account reconciliations.

· Review accounting records to ensure compliance with organizational policies and generally accepted accounting principles (GAAP), funder requirements and the applicable Code of Federal Regulations.

· Maintain supporting documentation for all accounting transactions.

· Assist with month-end and year-end closing processes.

Reporting

· Prepare monthly, quarterly, and annual financial reports.

· Assist with budget-to-actual analysis and variance reporting.

· Support preparation of reports for management, funders, and the Board of Directors.

· Assist in the development of financial statements and schedules.

Contract and Grant Finance Administration

· Monitor grant and contract expenditures to ensure compliance with funding requirements.

· Prepare financial reports and invoicing for grant-funded programs.

· Assist in tracking restricted funds and maintaining grant documentation.

· Support program managers with budget monitoring and financial inquiries.

· Coordinate and support client payment/grant reconciliations and administration

· Provide back-up for disbursements (client grants and payments)

Miscellaneous

· Assist with annual budgeting and forecasting processes.

· Recommend improvements to accounting procedures and financial processes.

· Support reporting across partners, funders, oversight agencies, and internal stakeholders.

· Accurately maintain accounting records utilizing our accounting software and electronic storage systems.

· Other duties as assigned

PROFESSIONAL KNOWLEDGE, SKILLS & ABILITIES

· Bachelor’s degree in Accounting, Finance, or equivalent professional experience.

· Able to interact with customers and internal team members with a strong professional demeanor

· Able to work effectively against demanding targets in a complex, multi-disciplined environment

· Able to work independently, act as a team player and wear multiple hats as needed

· Demonstrated ability to communicate effectively, both orally and in writing

· Excellent interpersonal and organizational skills

· Proficiency with Microsoft Office software with experience in designing and maintaining Excel spreadsheets

· Strong attention to detail, analytical and computing skills are essential

QUALITIES & CHARACTERISTICS

· Ability to prioritize and manage competing deadlines to make well-reasoned and timely decisions

· Attention to detail and accuracy

· Effective collaboration, verbal and written communication skills

· Interested in process improvement

· Internally motivated to seek out answers, generate ideas, and develop new skills

· Must be self-driven, personally accountable, innovative, comfortable working both independently and within a team environment and able to lead change

· Strong organizational, critical thinking and customer service skills

WORKING CONDITIONS & PHYSICAL REQUIREMENTS

· Works well in a team environment where daily routines can change based on the needs of the business.

· The schedule is “typical” office hours, with occasional after-hours requirements with advance notice that can be planned.

· Travel Requirements less than 10

Salary: Up to $65,000 per year

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