Accountants Payable Coordinator (Accountant/Fiscal Analyst II)

The South Carolina State University is seeking to hire an experienced and talented Accountant/Fiscal Analyst II in the Office of Accounts Payable. This position requires strong communication, problem-solving skills, and performs varied accounting and clerical duties.

The successful candidate must efficiently allocate available resources to fulfill the obligation of the department to provide superior customer service to students, parents, vendors, University employees, and other stakeholders.

Essential Job Duties:

 This role is responsible for ensuring the integrity of the payables process, specifically handling travel requests and reimbursements for all University personnel. This involves auditing travel requests and reimbursements for compliance with University policies, proper documentation, and accurate account coding. The position requires a strong understanding of travel policies, including specific guidelines for areas such as out-of-state and foreign travel, study abroad, and student travel. 

Key Responsibilities:

• Auditing and Processing: Audit and manage the workflow of travel reimbursements and expense reports, ensuring proper documentation and accurate account coding. Process various travel-related payments. Maintain accurate records of travel transactions and related information.
• Policy and Procedure Knowledge: Ability to read, understand, and apply complex state and university policies and procedures. Maintain comprehensive knowledge of travel policies and procedures, including specialized guidelines and funding sources. Interpret and communicate these policies and suggest updates. Ensure compliance with SCSU policies regarding travel, travel advances and budget constraints.
• Communication and Support: Communicate with University personnel and supervisors regarding reconciliation issues and policy compliance. Provide assistance with submission issues of travel requests and payment status of reimbursement requests. Assist with coordinating travel arrangements to include flights, accommodations, and transportation.
• Financial Processing: Complete reconciliation of travel accounts. Provide training and assistance on travel forms and travel policies.
• General Accounts Payable Duties: Ensure adherence to accounts payable policies, manage the full payables cycle, enter vouchers, match invoices, and vendor account reconciliation. 

 Minimum Requirements for Entry into Position:

• A high school diploma
• 3 plus years of accounts payable experience
• Strong accounting knowledge
• Excellent interpersonal and communication skills with the ability to provide customer service courteously and work effectively with diverse groups of people
• Strong initiative with the ability to manage multiple competing priorities 
• Demonstrated initiative to independently plan, organize and prioritize workload
• Knowledge of office practices, procedures and equipment

Preferred Qualifications:

• Prior experience in higher education or government agency setting
• Experience with Banner Finance system
• Experience utilizing Excel to create, revise, improve and maintain spreadsheets