Accounting/Administrative Assistant

ZAT ACCOUNTING COMPANY, LLC

OREM, UT

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JOB DETAILS

SKILLS

Accounting, Accounting Software, Accounts Payable, Accounts Receivable, Accounts Receivable Processing, Administrative Skills, Background Investigation, Billing, Bookkeeping, Calendar Management, Communication Skills, Data Entry, Desktop PC, Detail Oriented, Document Management, Establish Priorities, Financial Statements, Financial Support, Financial Transactions, Intuit Quickbooks, Logistics, Mail Processing, Microsoft Excel, Multitasking, Operations Management, Order Supplies, Organizational Skills, Past Due Accounts, Photocopy, Presentation/Verbal Skills, Reconciliation, Spreadsheets, Tax Accounting, Tax Software, Telephone Skills, Time Management, Writing Skills

LOCATION

OREM, UT

POSTED

Today

## Job Title: Accounting / Administrative Assistant Location: Orem, Utah (On-site) Position Type: Full-Time ### About the Role We are seeking a detail-oriented, highly organized Accounting / Administrative Assistant to join our professional team. In this dual-support role, you will manage daily office operations and perform entry-level financial tasks. This position acts as a vital link between standard administration and bookkeeping, offering an excellent training ground for expanded future responsibilities within the tax and accounting field. ### Core Responsibilities #### Accounting & Financial Support - Accounts Payable/Receivable: Process vendor invoices, issue payments, and accurately track customer balances. - Data Entry & Reconciliation: Record daily transactions and reconcile bank statements using accounting software. - Billing & Invoicing: Prepare and distribute itemized invoices to clients, manage monthly auto-payments, and follow up on overdue accounts. ** ** #### General Office Administration - Communications: Act as a primary point of contact by answering phones, screening calls, and managing professional correspondence via email and mail. - Scheduling: Maintain master calendars and coordinate client and team meetings. - Document Management: Set up, organize, and maintain both digital and physical filing systems (including scanning and photocopying). - Office Logistics: Greet visitors, monitor and order office supplies, and help coordinate office maintenance or special events. ### Required Skills & Qualifications #### Experience & Education - Experience: Minimum of 2 years of relevant professional experience in an administrative or financial support role. - Education: Prefer Associate's or Bachelor's degree in Accounting, or equivalent practical workspace experience. - ***Background Screening: Must be able to successfully pass a comprehensive background check and a drug & alcohol screen.*** #### **Tech**nical Proficiency - Spreadsheets: Advanced, confident knowledge of Microsoft Excel. - Accounting Software: Practical familiarity with QuickBooks (Desktop and Online) as well as Drake Tax (or equivalent professional tax software). #### Core Soft Skills - Attention to Detail: Absolute precision is required to prevent inaccuracies in sensitive financial data. - Confidentiality: Must maintain strict discretion regarding internal financial data and private client information. - Organization under Pressure: Proven ability to prioritize tasks, multitask, and meet strict deadlines during busy periods like tax season. - Communication: Must have exceptional verbal and written communication skills with a professional demeanor. Salary is DOE

About the Company

ZAT ACCOUNTING COMPANY, LLC

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