Accounting Administrative / HR Assistant
**Company: **Becks Quality Cabinets
Location: Green Bay, WI 54313
Work Model: Primarily Onsite
Employment Type: Full-Time, Hourly, Non-Exempt
Schedule: Monday-Friday | Flexible hours between 8:00 AM and 4:30 PM
About the Opportunity
Becks Quality Cabinets is seeking a highly organized and detail-oriented Accounting Administrative / HR Assistant to support daily office operations. This position is a well-rounded role that combines accounting support, administrative coordination, HR administration, customer service, front-desk responsibilities, and executive support.
The ideal candidate will thrive in a fast-paced office environment, maintain a high level of professionalism and confidentiality, and possess strong organizational, communication, and multitasking skills.
Key Responsibilities
Accounting & Bookkeeping Support
- Assist with Accounts Payable (AP) and Accounts Receivable (AR) activities
- Process and maintain invoicing documentation
- Perform purchase order (PO) matching
- Assist with check handling and record maintenance
- Prepare and maintain financial documentation and records
- Track business expenses and assist with financial reporting
- Support commission statement preparation
- Assist with lien waiver administration
- Maintain accurate accounting documentation and filing systems
Administrative & Office Support
- Support daily office operations and administrative functions
- Perform data entry and maintain organized records
- Prepare spreadsheets, reports, and business documentation
- Coordinate filing and document management activities
- Assist management with meeting agendas, notes, and reporting
- Support executive and leadership team administrative needs
Customer Service & Front Desk Operations
- Serve as the first point of contact for visitors and incoming calls
- Greet and assist walk-in customers professionally
- Manage front desk operations and incoming mail
- Provide exceptional customer service and communication
- Assist customers with basic cabinetry-related questions
- Support showroom tours as needed
Required Qualifications
- QuickBooks experience
- Strong organizational and multitasking abilities
- Administrative or office management experience
- Accounting or bookkeeping knowledge
- Experience working with invoicing, AP/AR, expense tracking, and financial documentation
- Strong Microsoft Office skills
- Strong Microsoft Excel skills
- Accurate data entry experience
- Professional customer-facing communication skills
- High School Diploma or equivalent
- Ability to maintain confidentiality and professionalism
- Strong attention to detail
- Valid State Driver's License
- Acceptable driving record within the last five years
Preferred Qualifications
- Accounting or bookkeeping background
- Accounts Payable experience
- Accounts Receivable experience
- Payroll administration or payroll support experience
- HR administrative support experience
- Experience preparing spreadsheets, reports, and financial documentation
- ERP system experience
- INNERGY experience
- Customer service and front-desk experience
- Experience handling invoices, purchase orders, commission statements, and lien waivers
- Social media and marketing support experience
- Experience supporting executives or senior management
- Local area knowledge
- Ability to learn new software quickly
What We're Looking For
Successful candidates will demonstrate:
- Strong attention to detail
- Excellent organizational skills
- Effective multitasking ability
- Professional communication skills
- Strong customer service mindset
- Reliability and dependability
- Ability to work independently and as part of a team
- Commitment to confidentiality and accuracy
Work Environment & Schedule
- Primarily onsite in Green Bay, WI
- Occasional remote work may be possible based on business needs
- Full-time position
- Monday through Friday schedule
- Flexible working hours between 8:00 AM and 4:30 PM
- No regular travel required
- No direct reports
Join Becks Quality Cabinets
This position is an excellent opportunity for an experienced administrative professional who enjoys supporting accounting, HR, customer service, and office operations within a collaborative business environment. If you are organized, detail-oriented, and comfortable managing a variety of responsibilities, we encourage you to apply.
You should be proficient in:
- Customer Service
- Microsoft Excel
- Accounting Administrative Assistant
- Accounting Clerk
- Accounting Support
- Accounts Payable
- Accounts Receivable
- Administrative Assistant
- Bookkeeper
- Commission Statements
- Executive Support
- Expense Tracking
- Financial Records
- Front Desk
- HR Assistant
- HR Support
- Invoicing
- Lien Waivers
- Microsoft Office
- Office Administrator
- Office Coordinator
- Payroll Support
- Purchase Orders
- QuickBooks
- INNERGY ERP