Accounting & Administrative Specialist

Accounting & Administrative Specialist

Location: Milwaukie

Job Type: Full-Time

FLSA Status: Exempt

About the Role

We are seeking a detail-oriented and organized Accounting & Administrative Specialist to support our leadership team and staff. This role combines accounting, financial reporting, and administrative support to ensure smooth day-to-day operations and overall organizational effectiveness.

The ideal candidate will maintain accurate financial records, assist with reporting and audits, and provide cross-functional administrative support across departments. This position is a key internal resource that contributes directly to operational efficiency and organizational success.

Key Responsibilities

Accounting & Financial Administration

• Process and track accounts receivable (A/R)
• Post financial transactions and maintain accurate records in accordance with GAAP
• Support monthly reconciliations and month-end close
• Assist with financial reporting, audits, and tax preparation documentation
• Provide backup support for accounts payable (A/P)
• Monitor cash flow, account balances, and expenses
• Ensure strict confidentiality of all financial data

Administrative Support

• Provide administrative and project support to the CEO and leadership team
• Create and maintain spreadsheets, reports, and data files
• Maintain organized filing and documentation systems
• Support cross-departmental initiatives and projects
• Coordinate logistics for consumer, industry, and trade events
• Manage event registration, materials preparation, shipping, and on-site support
• Assist with program reporting and documentation
• Provide backup support across administrative and accounting functions

Qualifications & Skills

• 3-5+ years of experience in bookkeeping, accounting, administration, or related roles
• Associate's degree or higher preferred
• Strong understanding of accounting principles (GAAP preferred)
• Experience with QuickBooks or similar accounting software
• Advanced Microsoft Excel skills preferred; proficiency in Microsoft Office Suite required
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities and deadlines
• Excellent communication and customer service skills
• Ability to work both independently and collaboratively
• High level of professionalism, integrity, and confidentiality
• Strong problem-solving and decision-making abilities
• Familiarity with databases and reporting tools

Work Environment

• Professional office setting
• Primarily sedentary role
• Occasional lifting (20-50 lbs.) may be required
• Occasional travel may be required

How to Apply

Please submit your resume and a brief cover letter outlining your qualifications and interest in the role to rloar@usapears.com.