ACCOUNTING ADMINISTRATOR

Accounting Administrator

Position Summary

We are seeking an experienced Accounting Administrator to support high‑volume payment processing and general accounting operations. This role is responsible for end‑to‑end payables activities, vendor coordination, and process optimization, but will also help the Accounting Manager with other month end duties as needed. The ideal candidate will bring more than Accounts Payable skills to the job, and is detail‑driven, organized, and capable of serving as the primary point of contact for vendor inquiries and issue resolution while maintaining compliance with internal controls and deadlines. THIS JOB IS IN-OFFICE 100% OF THE TIME.

Key Responsibilities

• Review incoming invoices to ensure accuracy, and adherence to billing standards.
• Classify invoices by department or project and route them through established approval workflows.
• Enter approved and unapproved invoices into the accounting system, maintaining accurate invoice registers.
• Process vendor payments on scheduled cycles, including preparing payment packages, securing approvals, and releasing payments in accordance with policy.
• Reconcile vendor statements on a regular basis and investigate discrepancies by coordinating with internal teams and external partners.
• Serve as the primary liaison for vendor inquiries, disputes, and problem resolution, ensuring timely and professional communication.
• Monitor payment aging, due dates, discounts, and potential finance charges to support timely disbursements.
• Manage documentation related to lien releases, joint payment requirements, and compliance records to support payment processing.
• Maintain a structured, organized filing system and workspace through routine document management.
• Analyze and allocate recurring expenses such as utilities, ensuring proper accounting treatment and transfer of responsibility where applicable.
• Support data integrity between integrated financial systems by researching and resolving coding or posting discrepancies.

Process Leadership & Improvement

• Participate in the development, refinement, and documentation of accounts payable policies and procedures.
• Identify opportunities to streamline workflows, including the transition to paperless or automated billing processes.
• Assist with system testing, reconciliation, and ongoing optimization to ensure reliable historical data retention.
• Contribute to annual reporting requirements such as vendor tax documentation, as needed.

Qualifications

Education & Experience

• High school diploma or equivalent required.
• Minimum of 3-7 years of experience in a high‑volume accounts payable or accounting support role, or an equivalent combination of education and experience.
• An Accounting Degree is appreciated and with one, advancement opportunities exist

Knowledge & Skills

• Strong attention to detail with the ability to manage full‑cycle accounts payable functions.
• Proven experience researching and resolving vendor account issues.
• Proficiency with accounting or ERP systems; experience with integrated AP platforms preferred.
• Intermediate spreadsheet skills, including formulas, sorting, filtering, and worksheet management.
• Comfortable working with word processing, email, calendars, and data entry tools.
• Ten‑key proficiency requiresd - at least 6,500 keystrokes per hour with a high level of accuracy.

Compensation

Hourly pay range: $28-$33, dependent on qualifications and experience.