Accounting and HR Coordinator
Position Summary
The Accounting and HR Coordinator provides accounting, human resources, and administrative support for agricultural-based companies. This position is responsible for managing accounts payable, monitoring company cash balances, facilitating employee onboarding, coordinating H-2A employee documentation and travel arrangements, and performing a variety of administrative duties. The ideal candidate is highly organized, detail-oriented, and capable of working independently while maintaining confidentiality and professionalism.
Essential Duties and Responsibilities
Accounting Functions
- Monitor company bank account balances and cash flow needs.
- Transfer funds between accounts as directed.
- Enter accounts payable invoices and maintain accurate records.
- Process payments for approved invoices and recurring expenses.
- Maintain organized financial records and supporting documentation.
- Assist management with accounting-related tasks and special projects.
Human Resources Functions
- Coordinate onboarding of new employees.
- Prepare and maintain employee personnel files and documentation.
- Assist with H-2A employee onboarding requirements and regulatory compliance.
- Coordinate travel arrangements and logistics for H-2A employees.
- Maintain confidentiality of employee information and records.
- Assist with HR administrative functions as assigned.
Administrative Functions
- Provide administrative support to management.
- Maintain electronic and physical filing systems.
- Complete additional duties and special projects as assigned.
- Communicate professionally with employees, vendors, and service providers.
Education and Experience Requirements
Required Education
- High school diploma or equivalent required.
- Associate degree in Accounting, Business Administration, Human Resources, or a related field preferred.
Required Experience
- Minimum of three (3) years of experience in accounting, bookkeeping, human resources, office administration, or a related field.
- Experience processing accounts payable and maintaining financial records.
- Experience working with computerized accounting systems.
Preferred Experience
- Experience in agriculture, farming, ranching, or related industries.
- Experience working with H-2A employee programs and documentation.
- Experience coordinating employee onboarding and personnel records management.
Licenses and Certifications
Required
- Valid driver's license with acceptable driving record.
Preferred
- QuickBooks certification.
- Bookkeeping or accounting certification.
Knowledge, Skills, and Abilities
- Ability to work independently with minimal supervision.
- Strong initiative and self-motivation.
- Excellent organizational and time-management skills.
- Strong attention to detail and accuracy.
- Ability to maintain confidentiality of financial and personnel information.
- Effective verbal and written communication skills.
- Proficiency with Apple iMac computers and operating systems.
- Proficiency with QuickBooks Enterprise.
- Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and related applications.
- Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
- Ability to establish and maintain effective working relationships with employees, management, vendors, and external agencies.
Work Environment
- Primarily office-based work environment.
- Frequent use of computers, telephones, and standard office equipment.
- Ability to sit for extended periods while performing computer-based work.
- Occasional travel may be required for business-related activities and employee onboarding support.
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