Accounting Assistant

Position SummaryThe Office of the Medical Investigator (OMI), a nationally accredited program within the University of New Mexico School of Medicine Department of Pathology, is seeking a highly organized and experienced Administrative Assistant 3 to support complex operational, educational, and programmatic functions.OMI investigates deaths across New Mexico that are sudden, violent, untimely, or unexpected and serves families, communities, and legal partners with professionalism and compassion. This position plays a critical role in supporting departmental operations, coordinating projects, and maintaining structured workflows that support both administrative and medical education‑related initiatives. The ideal candidate thrives in a fast‑paced environment, demonstrates strong independent judgment, and brings advanced experience with Smartsheets and data‑driven tracking systems.Key ResponsibilitiesData Entry & Record KeepingRecording invoices, receipts, and paymentsUpdating spreadsheets or accounting softwareMaintaining organized digital or physical filesAssisting with Accounts Payable & ReceivableAccounts payable: logging bills, preparing payments, verifying invoicesAccounts receivable: tracking incoming payments, sending reminders for overdue balancesBank and Account ReconciliationIdentifying discrepanciesFlagging missing or duplicate transactionsAssisting in correcting errorsSupporting Financial ReportingExpense summariesBudget tracking sheetsMonthly financial snapshotsAdministrative SupportFiling documentsOrganizing financial recordsResponding to basic email inquiriesScheduling or assisting with auditsMinimum QualificationsNone listed.Preferred QualificationsAttention to detailBasic understanding of accounting principlesFamiliarity with tools like Excel or accounting software (e.g., QuickBooks)Time management and professionalism in a financial environmentEqual Opportunity StatementThe University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.#J-18808-Ljbffr