Accounting Assistant

Accounting Assistant - Hospitality Industry

Job Summary

A Hospitality Accounting Assistant plays a vital role in supporting the financial operations of hotels, resorts, restaurants, or hospitality management companies. This position involves processing financial transactions, managing accounts, and ensuring accurate record-keeping to support smooth business operations in a fast-paced hospitality environment.

Key Responsibilities

• Assist with accounts payable and receivable, ensuring timely processing of invoices, guest payments, and vendor transactions.
• Reconcile daily revenue reports from hotel or restaurant POS systems with financial records.
• Support payroll processing for hospitality staff, including tracking hours, tips, and bonuses.
• Handle guest billing inquiries, refunds, and adjustments as needed.
• Assist in preparing financial statements, budgets, and forecasts for hotel or restaurant operations.
• Maintain and organize financial records, contracts, and vendor agreements.
• Process bank reconciliations and monitor cash flow to ensure financial stability.
• Ensure compliance with hospitality industry regulations, tax requirements, and company policies.
• Collaborate with department heads (e.g., front office, food & beverage, housekeeping) to track expenses and budget allocations.
• Assist in inventory and cost control for food, beverages, and supplies.

Qualifications & Skills

• Degree or diploma in Accounting, Finance, or Hospitality Management (preferred).
• Experience in hospitality finance or bookkeeping is a plus.
• Proficiency in accounting software (e.g., QuickBooks, Opera, Sage, or industry-specific PMS).
• Strong understanding of hospitality revenue cycles, including room rates, food & beverage sales, and event billing.
• High level of accuracy and attention to detail.
• Strong organizational and time management skills to handle multiple financial tasks.
• Ability to work in a fast-paced environment and meet deadlines.
• Excellent communication skills to interact with vendors, guests, and internal departments.