Accounting Assistant
Expanding International distribution company is looking to add an Accounting/Office Assistant. This is a newly created position due to growth with the company in their South Charlotte office. Logistics experience is a big plus. This person should be extremely proficient in Quickbooks with an in-depth knowledge of AR and AP
This position is a located in South Charlotte, NC with an hourly pay range of $25-27/hr. This is a contract to hire position.
Duties
Enter Commercial Invoices in QuickBooks
Assist with accounts receivable, billing and accounts payable
Prepare Declaration of Manufacturing forms
Prepare Allocation worksheets for necessary shipments
Send required docs to customer, clearing agent and trucker
Send original Bills of Lading (BOL) via FedEx to SSL or freight forwarder
Keep customer information spreadsheet updated and current to include employee changes, trucker changes, etc.
Keep Shipment requirement spreadsheet updated and current
Purchase orders and Pro Forma Invoice processing
Prepare and send Sales Confirmation to customers
Track deliveries and invoice customers using QuickBooks, entering data for each invoice in appropriate spreadsheets:
Monthly Sales Register
Shipment requirement
Shipment allocation sheet
Consignment spreadsheets
Warehouse spreadsheet
Calculate current import duty charges and update Duty Spreadsheet
Experience and Skills required:
3+ years' experience with QuickBooks
3+years' experience in office administration
2 years of accounting operations experience
Logistics experience is a big plus
Ability to work independently with customers, truckers, shipping lines, etc.
Organizational and coordination abilities
Excellent communication, interpersonal skills with team orientation
Ability to work well in a fast-paced environment
Should be Computer-savvy with ability to work on MS Office specifically Excel