Accounting - Assistant Financial Controller

LEGACY

LEGACY is a core value that Halekulani lives by to celebrate our cultural history. For over 100 years, the hotel has welcomed visitors to Waikiki Beach, sharing our gracious hospitality, impeccable service, and unparalleled cuisine. Halekulani and Halepuna Waikiki employees live the legacy through the art of service.

Accounting Operations

Oversees the accounting department functions, including the Accounts Payable, Accounts Receivable, Payroll, General Cashier, Income, Audit, and Financial Reporting functions. Leads the monthly and annual functions such as closing, reporting, budgeting, and auditing. Ensures compliance with financial regulations, enhances departmental productivity, supports financial planning and reporting, and fosters exceptional internal service delivery.

Collaborates with other key departments to support the hotels financial performance and achieve qualitative goals, including maintaining or improving prestigious ratings such as Forbes Travel Guide and AAA.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

• Partners with the Hotel Controller and hotel management to align operational needs with financial requirements.
• Provides direct oversight and responsibility over Accounting functions, including the Accounts Payable, Accounts Receivable, Payroll, General Cashier, Income, Audit, and Financial Reporting functions.
• Leads and completes month-end closing procedures, reconciles general ledger accounts, conducts detailed financial analysis for month-end, and provides all stakeholders with timely and accurate financial statements.
• Works with operational leaders to review labor performance and productivity against standards and helps to improve and ensure healthy labor productivity and efficiency.
• Supports the Financial Controller in the preparation of annual budgets, reviews budget proposals, and prepares necessary supporting documentation and justification.
• Collaborates with the Accounting Manager to monitor inventory, including valuation, costing, and reconciliation.
• Serves as a liaison for external and internal audits and provides requested information on a timely basis.

Team Development & Performance

Directly leads and supports the Accounting division team. Fosters a positive, high-performing culture with a focus on teamwork, sense of unity, service excellence, accountability, and continuous improvement.

Verifies the accuracy and quantity of work produced on a daily, weekly, monthly basis for all areas of Accounting. Sets goals for each departmental function, monitors progress, and holds staff accountable for results. Sets clear short and long-term goals for each staff member and meets regularly to ensure progress.

Ensures leaders are also meeting regularly with their respective employees. Participates in the selection, onboarding, training, development, and succession planning for Accounting staff with the support of the Learning and Development and Human Resources teams.

Compliance and Internal Controls

Ensures compliance with local, state, and federal regulations, tax laws, and financial reporting standards. Helps instill and ensure a strong internal control environment to safeguard hotel assets and minimizes risk.

Assesses, develops, implements, and follows proper internal controls processes and procedures to ensure appropriate compliance with Standard Operating Procedures, Policies, Government Law & Regulation, GAAP, and J-SOX.

Creates and establishes departmental and hotel-wide procedures to safeguard the hotel against monetary theft and maintain compliance with internal controls and hotel policies.

Process Improvement Systems Implementation & Maintenance

Identifies and implements opportunities to streamline Accounting system workflows that improve accuracy, timeliness, efficiency, and enhances user experiences.

Assists the Financial Controller with sourcing, vetting, implementing, and maintaining various Finance-related systems and programs. This may include assisting IT and Finance leadership with requirements gathering, implementing new functionality, conducting testing, training, and documenting process and system changes.

Collaborates with IT, other departments, and external vendors to set up, monitor, and troubleshoot data integrations.

Creates policies, standards of operating procedures, and develops guides and training materials for users to support adoption.

Ensures data integrity, accuracy, and adheres to privacy and security standards in accordance with company policies and applicable regulations.

Maintains the integrity of financial systems and records. Ensures financial data is maintained, organized, and archived in a responsible, accessible, and highly-organized manner.

Assists with managing other departments within the Accounting division in the absence of the Financial Controller. Performs all other duties as may be required or assigned.

SUPERVISORY REQUIREMENTS

Reports to: Financial Controller

Supervises: Accounting Staff

EDUCATION & EXPERIENCE

• Bachelors Degree in Business, Finance, or Accounting or related field required
• Minimum of 5 to 7 years of progressive financial experience in the hotel industry
• Proficiency in accounting software
• Knowledge and hands-on experience in systems implementation highly desirable
• Any combination of education and experience which would provide the necessary knowledge, skills, and abilities to meet the minimum qualifications to perform the essential functions of this position
• CPA or MBA is preferred

KNOWLEDGE, SKILLS & ABILITIES

• Strong critical thinking, analytical, organizational skills, attention to details, and the ability to multi-task various projects and processes at the same time to meet deadlines
• Ability to find the root cause of issues and provide appropriate resolution
• Exceptional leadership, team-building, and communication verbal, non-verbal, and written skills
• Must be effective in handling problems, including identifying, preventing, and solving problems
• Understanding of data structures, workflows, and systems
• Strong technical support and troubleshooting skills
• Ability to analyze and understand problems and their resulting dependencies
• Possesses strong interpersonal communications skills and exhibits a collaborative, assertive, and proactive management leadership style
• Expertise in training, developing, motivating, and managing personnel
• Proficient in Microsoft Office products, including but not limited to Outlook, Word, Excel, PowerPoint, Teams
• Familiarity with MS Dynamics hospitality and inventory management software and POS system preferred

MENTAL DEMANDS

• Must be able to understand and apply complex information, data from various sources to meet appropriate objectives
• Must be able to comprehend, analyze, organize, and prioritize a wide variety of information within time limitations
• Ability to define problems, collect data, establish facts, and draw valid conclusions
• Ability to interpret extensive technical instructions in mathematical or diagram form and deal with several abstract and concrete variables
• Requires the ability to read and perform mathematical calculations
• Must be able to perform under stressful conditions while maintaining a courteous and professional demeanor
• Must be able to work collaboratively with other team members

PHYSICAL DEMANDS

• Activity: Over 23 of the time
• Sitting: XClimbingXStooping kneeling crouching and/or crawlingXStandingXWalkingXHandling or fingeringXEye-hand-foot coordinationXUse of vision
• Activity: Less than 25 lbs25 to 50 lbs.More than 50 lbs.PushingXPullingXLiftingXCarryingX

COMMUNICATION DEMANDS

• Activity: Over 23 of the time
• Talking in-person to co-workersXTalking in-person to business associates i.e. outside contractors vendors etc.XTalking in-person to the public including guestsXTalking on the telephone and/or video conferencingXWritten communication to co-workersXWritten communication to business associates i.e. outside contractors vendors etc.XWritten communication to the public including guestsXSupervising employees or monitoring services provided by outside consultants vendors and suppliersXResponding to written or verbal requests from co-workersXResponding to written or verbal requests from business associates i.e. outside contractors vendors etc.XResponding to written or verbal requests from the public including guestsXTraining and/or giving verbal instructionsXTraining and/or giving written instructionsXReceiving verbal instructionsXReceiving written instructionsXReadingXVisiting and/or working at other work sites

WORK ENVIRONMENT

• Primarily work indoors in an air-conditioned environment
• Generally Monday through Friday, minimum 8:00 a.m. - 5:00 p.m.
• Holiday and weekend work may be required
• Must be flexible with work schedule pending the need to deliver services outside the normal work shift as well as potential business travel

MATERIAL OR EQUIPMENT DIRECTLY USED

• Uses a personal computer and other office machines and equipment, such as a calculator, telephone, copy machine, fax machine, other equipment, as required, and various office supplies and writing instruments to carry out duties
• Hotels and Resorts of Halekulani is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state, or local protected class.