Accounting Assistant-Front Desk Admin

We are looking for an enthusiastic, friendly, and professional Accounting Assistant-Front Desk Admin to work for a growing office in Pensacola FL.

The person in this position will be looking to grow within the company, and eager to learn. They will handle a variety of personnel-related administrative duties such as…

• Supporting daily administrative tasks.
• Ensuring smooth communication & prompt resolution of all queries.
• Handling confidential matters.
• Improve administrative support by coordinating processes, maintaining records, and managing related documentation.

The typical daily duties in this position will include (but are not limited to):

• Serve visitors by greeting & directing them appropriately
• Notifies company personnel of the arrival of their visitor
• Answering, screening, and forwarding incoming phone calls
• Receiving and sorting daily mail
• Order supplies for the front office, and maintain an accurate inventory of available stock
• Perform other clerical receptionist duties such as filing, photocopying, scanning, transcribing, and sending out mailings
• Create & maintain various spreadsheets
• Enter check payments against outstanding invoices
• Review AND correct accounts payable entries in automated system
• Accurate Data Entry for Accounts Payable
• Perform “Daily Collection Calls”
• Review & maintain monthly invoices
• Make monthly utility payments
• Make toll payments

REQUIREMENTS:

• Must be proficient with Microsoft Word, Excel, Outlook, PowerPoint, and Adobe Acrobat
• Must have strong typing skills (at least 60 wpm)
• Must have excellent communication skills
• Must be able to understand written and spoken instructions
• Must have great organizational skills
• Must have a High school diploma (or equivalent) 

MUST pass a pre-employment drug screen AND background check

PAY:
Position starts at $18/hr. 

SCHEDULE:
Monday - Friday.......8am - 5pm

BENEFITS: (that may be available after completion of temp period)

• Major health and dental insurance
• Life insurance
• Long term disability
• 401K with company match
• Paid sick, vacation and holidays (8)
• Professional training and industry certification
• Referral incentives
• Continuing education reimbursement

 
TEL Staffing complies with regulations enforced by the EEOC.
This position is Temp to Hire. No benefits are offered during the Temp period. 

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