Location: Training Center of Central Texas, Harker Heights, TX
Position Overview
We are seeking a detail-oriented and organized Accounting Assistant to oversee financial tracking through QuickBooks. This role is essential to maintaining operational efficiency and regulatory integrity in our educational environment. You may also assist in managing student records, ensure compliance with Texas Workforce Commissions (TWC) and Veterans Affairs (VA) regulations, and on occasion, you may be asked to assist with the enrollment process including meeting with prospective students.
Key Responsibilities
Compliance and Record Management
Ensure student files are complete and compliant with TWC regulations, with regular audits and documentation.
Manage records for student refunds, withdrawals, and other compliance-related paperwork.
Conduct weekly compliance checks on new files, aiming for 100% compliance by the end of the third month.
Create new student files, ensuring all appropriate documentation and signatures are captured
Follow-up with students to ensure they have turned in all necessary forms/documents.
Maintain confidentiality and security of sensitive student and financial information.
Utilize QuickBooks to manage financial records, including tuition payments, expense tracking, and reconciliation.
Assist with front office duties, including greeting visitors, answering questions, and directing inquiries.
Provide backup support during peak enrollment periods, ensuring prospective students receive timely responses.
Assist prospective students with filling out enrollment forms.
Take prospective students on a tour of the school.
Qualifications
Education: A high school diploma or equivalent is required; an associate degree or higher is preferred.
Experience: Minimum 1-2 years in student services, customer service, or compliance roles, ideally within an educational or vocational training environment.
Skills:
Strong interpersonal and communication skills.
Detail-oriented with excellent organizational abilities for managing records and appointments.
Proficient in MS Office and data management software; familiarity with TWC and VA compliance protocols is a plus.
Proficient in QuickBooks and basic bookkeeping practices
Ability to manage multiple priorities and meet deadlines
After you submit your resume, please complete this video interview in order to proceed with the application process
Numbers & Facts
Location
Harker heights, TX
Job Type
Full-time
Skills
Accountingunmatched
Administrative Skillsunmatched
Bookkeepingunmatched
Communication Skillsunmatched
Customer Support/Serviceunmatched
Data Managementunmatched
Detail Orientedunmatched
Documentationunmatched
Education Regulationsunmatched
Expense Trackingunmatched
Financial Managementunmatched
Health Insuranceunmatched
Interpersonal Skillsunmatched
Intuit Quickbooksunmatched
Maintain Complianceunmatched
Microsoft Officeunmatched
Multitaskingunmatched
Organizational Skillsunmatched
Reconciliationunmatched
Records Managementunmatched
Regulationsunmatched
Student Financial Servicesunmatched
Student Servicesunmatched
Time Managementunmatched
Tuition Feesunmatched
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