Accounting Assistant

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Description

Advanced Cooling Technologies, Inc. (ACT) is a leading provider of thermal management solutions for aerospace, defense, data centers, energy, and industrial applications. For more than 20 years, ACT has engineered and manufactured innovative technologies that solve complex thermal challenges in demanding environments. Our team is driven by continuous innovation, teamwork, and collaboration, delivering reliable solutions that support critical missions and next-generation technologies worldwide.

Responsibilities

• Perform day to day financial transactions, including verifying, classifying, computing, posting and recording accounts receivable data such as:

Prepare customer Invoicing using accounting software

Enter invoices into customer websites as needed (exp DOE,WWAF)

Enter Cash Receipts into company accounting system and deposit at bank as needed.

• Verify discrepancies and resolve customer billing issues
• Facilitate payment of invoices due by sending invoice reminders and contacting customers as needed
• Retrieve incoming contract documents from customer online portals
• Process incoming contract documents in a timely manner according to internal procedures:

Initiate contract-related workflow processes and follow up until workflow completion

Assist with document management and data entry in company ERP system

Assist with maintenance of central contract files and ERP databases

Handle sensitive information and documents (including CUI) in accordance with company policies

• Assist in maintaining accurate vendor records and documentation
• Resolve invoice discrepancies in coordination with vendors and internal departments:

Assist in managing vendor communication and respond to inquiries promptly

Support month-end closing activities, including AP reporting and accruals

Assist with maintaining organized AP files and documentation for audits

• Assist with other projects as necessary
• Work collaboratively with internal teams to ensure timely and accurate payments
• Provide prompt, accurate, and courteous service to both internal and external customers

Requirements

• Minimum 4 years' experience in similar support role
• Excellent oral and written communication skills
• Strong organizational skills
• Must be able to manage a variety of activities and pay close attention to detail
• Proficiency in word processing, spreadsheets, and internet capabilities
• Able to work independently and prioritize tasks
• Must be a "U.S. Person" as defined by 22 C.F.R. §120.15 (U.S. Citizen, lawful permanent resident, refugee, or asylee)

ACT offers competitive pay, excellent benefits (medical, dental, vision, paid time off, holidays, company-paid life & disability insurance, 401(k) match, and profit-sharing), and a supportive team environment.

ACT is an Equal Opportunity Employer. All qualified applicants will be considered without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, veteran status, or any other protected characteristic.

ACT participates in E-Verify.

California Applicants: ACT collects personal information for hiring purposes. California residents may have rights under the CCPA/CPRA. Contact HR at barbara.rockwell@1-act.com.