Accounting, Accounting Software, Accounts Payable, Accounts Receivable, Accounts Receivable Management, Administrative Skills, Analysis Skills, Billing, Communication Skills, Cross-Functional, Data Entry, Detail Oriented, Finance, Financial Analysis, Financial Transactions, Interpersonal Skills, Intuit Quickbooks, Microsoft Excel, Microsoft Product Family, Organizational Skills, Problem Solving Skills, Purchase Orders, Team Lead/Manager, Time Management, Vendor/Supplier Management
Position Overview
The Accounting Assistant provides essential support to the finance team across multiple functions, including data entry, accounts payable, accounts receivable, vendor management, and on-site accounts receivable activities.
Key Responsibilities:
Data Entry
- Assist in maintaining accurate and up-to-date AR and AP records and entries.
- Input and verify financial transactions into accounting software.
- Ensuring all correct invoices are processed, recorded, and paid correctly and timely.
- Assist vendors in cleaning up accounts.
Accounts Payable
- Support the accounts payable process by processing invoices and ensuring timely payments.
- Verify accuracy of invoices and resolve discrepancies.
- Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.
Accounts Receivable
- Ensure accurate collection and recording of AR payments at the hotel levels.
- Ensure all AR accounts at all hotels are within 60 days of accrual.
Collaboration
- Work closely with the lead finance team and other departments to gather and analyze financial information.
- Collaborate with team members on special projects and initiatives.
- Assist with office relate-duties.
- All other duties as assigned.
Preferred Talents
- Excellent organizational and time management skills.
- Detail-oriented with a high level of accuracy.
- Strong analytical and problem-solving skills.
- Effective communication and interpersonal skills.
- Experience with Microsoft Excel.
- Experience with Quick Books Online.
- Bachelor’s Degree preferred, not required.
Qualifications
- Bachelor’s Degree preferred, not required.
- Proficient in Microsoft Excel, Quick Books Online, Microsoft 365, and A/P Experience.