Accounting Assistant

Accounting Assistant

Invoice Processing & Vendor Payments

• Process invoices accurately and efficiently, ensuring proper approvals and documentation in compliance with internal policies.
• Match requests for payments with invoices, purchase orders and receipts, resolving discrepancies as needed.
• Ensure timely payment processing of the disbursement list within the weekly cycle. Process urgent payments if needed
• Assist in the preparation of the disbursement upload file
• Maintain and update vendor records on the supplier database, including payment terms and tax documentation.

Reconciliation & Reporting

• Comply with month-end and year-end closing activities, including accounts payable accruals.
• Monitor and analyze accounts payable aging reports to ensure timely payments and avoid overdue balances.
• Prepare reports and financial data related to accounts payable for management review.

Vendor & Internal Communication

• Respond to vendor inquiries and resolve payment issues professionally.
• Collaborate with internal departments such as procurement, finance, and operations to streamline the accounts payable process.

Financial & Administrative Support

• Ensure proper filing and back-up of accounts payable related documents, in compliance with internal policies and statutory requirements.
• Supports the finance team in preparing reports and financial documents.
• Maintains confidentiality payments processed and employee and supplier personal information

Compliance & Process Improvement

• Ensure compliance with company policies, accounting principles, and financial regulations.
• Support internal and external audits by providing necessary accounts payable documentation.
• Identify opportunities for process automation and efficiency improvements.
• Assist in the implementation and optimization of accounts payable/finance systems and tools.
• Assists in identifying areas for process improvements in the disbursements workflow.

Minimum Qualifications

• College graduate preferably major in Finance, Accountancy, Commerce or equivalent
• At least one (1) year experience in any Finance-related function is preferred
• Technical Skills: Proficiency in Microsoft Office and Google Workspace and experience with accounting enterprise resource planning.
• Technical Skills: Understanding of billing, invoicing, accounting, or administrative support
• Technical Skills: Basic understanding of relevant value-added tax and Withholding tax concepts
• Communication Skills: Excellent written and verbal communication skills to effectively interact with internal teams and external clients.
• Analytical Skills: Ability to analyze contracts, purchase order, and invoice data and identify errors
• Attention to Detail: High level of accuracy and attention to detail in managing documents and documentation.
• Collaboration: Ability to work collaboratively with cross-functional teams, including Sales and Finance.
• Adaptability: Ability to comply with deadlines in a fast-paced environment.