Accounting Assistant

This position performs specialized recordkeeping, reconciliation, compliance activities, and revenue collection through several computerized financial management systems. This position processes revenue collection for the parking service's auxiliary, student accounts, and all USFSP department accounts receivable. The Accounting Assistant position also responds to customer service inquiries for both Parking Services and Student Accounting Services by assisting customers with questions related to their financial and parking accounts.

This position processes the collection of revenue through several computerized financial management systems such as Banner, FAST and T2. Revenue collected includes student tuition, fees, housing and meal plan payments, library fines, transcripts, parking permits, citations, invoice payments, and departmental deposits. Position provides customer service by responding to inquiries in person, via email and over the phone from students, staff and campus visitors regarding both Parking Services and financial accounts in compliance with FERPA regulations.

This position is fully on-site (not remote/hybrid) and is not eligible for relocation support or visa sponsorship.

Please provide a cover letter and resume to be considered for this position.

Working at USF

With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida's best large employers, ranked No. 1 among the state's 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.

About USF

The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF's Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu.

Compliance and Federal Notices

This position may be subject to a Level 1 or Level 2 criminal background check.

Applicants have rights under Federal Employment Laws:

The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.

Family and Medical Leave Act (FMLA)

Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.

Equal Employment Opportunity

The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This job description does not constitute an employment contract.

Minimum Qualifications

This position requires a High School diploma and two years of fiscal, office or business support experience of an equivalent level. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

Preferred Qualifications

Proficiency in Microsoft Office applications and at least two years of customer service experience. Demonstrated analytical and problem-solving skills, with the ability to manage multiple priorities. Familiarity with financial systems such as T2, Banner, and FAST is preferred.

• Performs various revenue collection functions through four different specialized systems: Banner, T2 Flex system, FAST accounts receivable module, and TouchNet/web online sales. Performs daily settlement and deposit preparation for T2 parking system online and bi-weekly ParkMobile sales. Provides customer service via phone inquiries, email, and in person related to student accounts and parking services. Ensures transactions are administratively compliant with USF Policies and procedures. Processes accounts receivable from all USFSP departments via FAST system by direct journal using department chartfields, notifies department of payment, discrepancies and correcting entries. Prepares payroll deduction for parking permits, including exporting and importing to the T2 parking system and payroll. Assists students with inquiries about their financial accounts.
• Prepares reconciliation for the St. Pete Parking Auxiliary chartfield. Prepares journal entries for interdepartmental billing. Reviews account payment status and investigates uncollected accounts. Bills Veteran Services for VA permits via the Tungsten system and creates invoices in the TouchNet store. Runs reports and queries in the T2 system to support reporting.
• Asset tagging for the SP campus, duties include contacting departments on new asset purchases over $10,000, creates Excel spreadsheet, emails department to obtain pictures and sends out tags for assets. Liaison with Tampa campus asset management on property tagging. Assists with tagging attractive assets in the Financial Services department.
• Performs other duties as assigned, such as assisting with statistics and reporting data on parking sales, and miscellaneous duties when requested by supervisor.
• Performs various revenue collection functions through four different specialized systems: Banner, T2 Flex system, FAST accounts receivable module, and TouchNet/web online sales. Performs daily settlement and deposit preparation for T2 parking system online and bi-weekly ParkMobile sales. Provides customer service via phone inquiries, email, and in person related to student accounts and parking services. Ensures transactions are administratively compliant with USF Policies and procedures. Processes accounts receivable from all USFSP departments via FAST system by direct journal using department chartfields, notifies department of payment, discrepancies and correcting entries. Prepares payroll deduction for parking permits, including exporting and importing to the T2 parking system and payroll. Assists students with inquiries about their financial accounts.
• Prepares reconciliation for the St. Pete Parking Auxiliary chartfield. Prepares journal entries for interdepartmental billing. Reviews account payment status and investigates uncollected accounts. Bills Veteran Services for VA permits via the Tungsten system and creates invoices in the TouchNet store. Runs reports and queries in the T2 system to support reporting.
• Asset tagging for the SP campus, duties include contacting departments on new asset purchases over $10,000, creates Excel spreadsheet, emails department to obtain pictures and sends out tags for assets. Liaison with Tampa campus asset management on property tagging. Assists with tagging attractive assets in the Financial Services department.
• Performs other duties as assigned, such as assisting with statistics and reporting data on parking sales, and miscellaneous duties when requested by supervisor.