Accounting Assistant

Job Title: Accounting Specialist
Employment Type: Full-Time, Direct Hire
Location: Tucson, AZ (100% Onsite)
Compensation: $23-$27/hr + Benefits

Position Overview

A mission-driven organization is seeking an Accounting Specialist to support daily accounting operations and help ensure accurate, timely financial reporting. This is a hands-on accounting role working closely with finance leadership and supporting a variety of accounting functions including AP, AR, reconciliations, payroll support, sales tax filings, and month-end close activities.

This position is ideal for someone who enjoys variety in their work, takes ownership of the details, and thrives in a collaborative environment.

Key Responsibilities

• Process daily Accounts Payable, Accounts Receivable, and company credit card transactions
• Reconcile bank, credit card, investment, payroll, and operational accounts
• Prepare and post journal entries
• Assist with month-end and year-end close activities
• Prepare and submit monthly sales tax filings
• Process incoming payments via check, credit card, and EFT
• Prepare and record bank deposits
• Generate financial reports as requested
• Set up and maintain vendor records
• Collect W-9 documentation and assist with annual 1099 preparation
• Maintain accurate accounting records, spreadsheets, journals, receipts, and invoices
• Support audits and financial reporting requirements
• Assist with special projects and additional accounting duties as assigned

Required Qualifications

• Minimum 2 years of hands-on accounting experience
• Associate degree in Accounting, Finance, Business, or related field OR equivalent accounting experience
• Strong QuickBooks Online experience required
• Strong Excel skills required
• Experience with reconciliations, journal entries, and accounting close activities
• Excellent attention to detail and accuracy
• Strong organization and time management skills
• Ability to work both independently and collaboratively
• Strong written and verbal communication skills
• Ability to maintain confidentiality

Preferred Qualifications

• Nonprofit accounting experience
• Bachelor's degree in Accounting, Finance, or related field
• Experience with accounting automation tools such as SaasAnt
• Exposure to audits and financial reporting
• Experience working in a fast-paced, high-volume environment

Ideal Candidate

• Detail-oriented and organized
• Comfortable wearing multiple hats
• Takes ownership of their work
• Strong problem-solver
• Team-oriented and collaborative
• Enjoys working in a mission-driven environment
• Able to manage deadlines while maintaining accuracy

Why This Opportunity

• Direct access to finance leadership
• Variety of accounting responsibilities
• Strong benefits package
• Stable, mission-focused organization
• Opportunity to contribute to meaningful work in the community
• Long-term career opportunity

Benefits

• Medical, Dental, and Vision Insurance
• Paid Time Off
• Paid Holidays
• Retirement Plan
• Additional employee benefits available

Bottom Line

This is a great opportunity for an accounting professional looking to expand their experience beyond a single function and become a key contributor within a collaborative finance team. The role offers exposure to AP, AR, payroll support, reconciliations, reporting, compliance, and month-end close activities while working in a positive and mission-driven environment