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Accounting Assistant

EmployHQ

Wendell, NC

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JOB DETAILS
SKILLS
Accounting, Accounts Payable, Billing, Catering Services, Communication Skills, Cost Reporting, Custodial Services, Data Entry, Delivery Driving, Documentation, Equipment Maintenance/Repair, File Maintenance, Geometry, Insurance Documentation, Inventory Costs, Logistics, Mail Processing, Mathematics, Microsoft Excel, Microsoft Internet Explorer Browser, Microsoft Office, Microsoft Word, Multitasking, Order Supplies, Organizational Skills, Payroll Administration, Presentation/Verbal Skills, Problem Solving Skills, Purchase Orders, Record Keeping, Shipping/Receiving, Trigonometry, Writing Skills
LOCATION
Wendell, NC
POSTED
30+ days ago

Key Responsibilities:
  • Answer switchboard and greet visitors.
  • Handle incoming/outgoing mail (UPS, FedEx, packages), track all incoming deliveries.
  • Maintain catering schedule, place orders, order materials/supplies for jobs.
  • Manage office supplies and inventory; coordinate janitorial services and office upkeep.
  • Schedule equipment maintenance and track leases.
  • Maintain general office records and documentation.
  • Organize and maintain job files and purchase order records.
  • Assist with purchase order inbox and issuing PO numbers; maintain vendor records (W-9s, insurance certificates).
  • Run weekly job/operational reports and type letters, reports, and internal documents.
  • Support executives with scheduling, research, and special projects.
  • Maintain communication with vendors and customers.
  • Improve workflows / office efficiency processes.
  • Process accounts payable; invoice matching, code invoices, data entry.
  • Prepare A/P checks for mailing.
  • File paid invoices and maintain A/P records; maintain accurate financial documentation, ensure financial records align with purchase orders.
  • Assist with payroll; prepare and submit weekly timesheets.
  • Track and record company vehicle mileage.
  • Record job-related inventory/requisition costs and support job cost tracking through reports.

Qualifications:
  • Associate’s degree (A.A.) or equivalent from a two-year college or technical school; or six months to one year of related experience and/or training; or an equivalent combination of education and experience.
  • Proficient in Microsoft Office Suite (Word, Excel), Internet Explorer, and Spectrum software.
  • Strong verbal and written communication skills, with the ability to speak effectively before groups and draft professional correspondence and reports.
  • Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedural manuals.
  • Demonstrated ability to solve practical problems and interpret instructions in written, oral, diagram, or schedule form; comfortable working with mathematical concepts, including fractions, percentages, ratios, and basic geometry; familiarity with statistical inference and trigonometry is a plus.
  • Experience with accounts payable and payroll processes, including invoice coding, check preparation, and timesheet submission.
  • Strong organizational and multitasking abilities; capable of maintaining job files, vendor records, and office documentation with accuracy.
  • Experience in front desk operations, including switchboard management and visitor reception; skilled in handling mail logistics and shipping procedures (UPS, FedEx).

About the Company

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