Accounting Assistant

Come Join Our Team!

Our Administrative Services Organization provides healthcare clients with best-in-class back-office support services, including Accounting and Human Resources. We are known for delivering exceptional client service, maintaining strong client relationships, and providing timely, accurate financial support.

We are seeking a detail-oriented and service-focused Accounting / Finance Assistant to support multiple client accounts while assisting with day-to-day bookkeeping, accounting operations, and financial reporting. This position is ideal for someone who enjoys working in a fast-paced environment, managing multiple priorities, and building strong professional relationships.

Position Summary

The Accounting / Finance Assistant supports Accounting Managers and client accounts through bookkeeping, reconciliations, financial reporting, and administrative accounting functions. This role plays a key part in maintaining accurate financial records, supporting daily accounting operations, and assisting with financial reporting and cash management activities.

The ideal candidate is professional, organized, detail-oriented, and committed to providing exceptional service to both clients and internal team members.

Essential Duties and Responsibilities

Accounting & Financial Reporting

• Prepare and analyze account reconciliations and supporting client workpapers.
• Review balance sheet accounts for accuracy and identify discrepancies requiring adjustments.
• Maintain fixed asset schedules and depreciation records.
• Assist with cash flow reporting and cash position monitoring.
• Support Accounting Managers during tax preparation, audits, and financial reviews.
• Assist with monthly and year-end financial reporting processes.

Bookkeeping & Daily Financial Operations

• Support daily accounting system operations.
• Perform bank reconciliations.
• Process accounts payable and accounts receivable transactions.
• Record and reconcile ACH payments and cash receipts.
• Download and update daily bank activity and deposits.
• Prepare and print client checks for processing.
• Maintain accurate financial records and supporting documentation.

Client & Administrative Support

• Build and maintain positive relationships with clients and internal team members.
• Provide bookkeeping and administrative support to Accounting Managers.
• Assist in training client administrative staff on accounting systems and procedures.
• Support the development and maintenance of department procedures and operational documentation.
• Communicate effectively with clients, vendors, and management regarding accounting matters.
• Assist with process improvement initiatives and special projects as assigned.

Qualifications

Education & Experience

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
• Minimum of 2-3 years of accounting, bookkeeping, or finance experience preferred.
• Healthcare industry experience is a plus.

Knowledge, Skills & Abilities

• Proficiency in Microsoft Excel and accounting software applications.
• Strong understanding of accounting principles, bookkeeping procedures, and financial reporting.
• Knowledge of accrual-based accounting preferred.
• Strong analytical, organizational, and problem-solving skills.
• Ability to manage multiple priorities and meet deadlines.
• Excellent verbal and written communication skills.
• Strong attention to detail and commitment to accuracy.
• Ability to work independently and collaboratively in a team environment.
• Demonstrated professionalism and customer service orientation.

Work Schedule

• Full-Time
• Hybrid Office/Remote Schedule
• Monday through Friday
• Flexible Hours Available
• No Weekends

Benefits

• Competitive Salary
• Bonus Opportunity
• Medical, Dental, Vision, and Life Insurance
• 401(k) Plan
• Paid Time Off (PTO)
• Flexible Spending Account (FSA)
• Professional Office Environment
• Onsite Amenities
• Free Parking

Why Join Us?

This is an excellent opportunity to join a growing organization that values teamwork, client service, and professional development. You'll work alongside experienced professionals, gain exposure to a variety of accounting functions, and play a meaningful role in supporting healthcare organizations across the country.

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