Accounting, Accounts Payable, Analysis Skills, Billing, Billing Records, Communication Skills, Detail Oriented, Establish Priorities, Mail Processing, Microsoft Dynamics NAV, Multitasking, Organizational Skills, Problem Solving Skills, Process Improvement, Purchase Orders, SAP, Shipping/Receiving, Team Player, Time Management, Unified Messaging Services (UMS)
Job Title: Accounting Associate III
Location: Hampshire, IL Onsite
Duration: 1 Month
Schedule:
- Monday Friday
- 8:30 AM 5:30 PM Central Time
- 1-hour unpaid lunch break
Dress Code:
- Business casual (e.g., jeans with button-down shirt)
Interviews:
Job Summary:
Seeking a detail-oriented and proactive Accounting Associate III to support a fast-paced Accounts Payable environment. This role is responsible for processing vendor invoices, supporting three-way matching procedures, and ensuring accurate and timely payment operations. The ideal candidate will have strong Accounts Payable experience, excellent organizational skills, and the ability to manage multiple priorities in a high-volume setting.
Responsibilities:
- Process vendor invoices received through email, fax, and mail
- Print, distribute, and track incoming invoices
- Retrieve and distribute incoming mail to the Accounts Payable team
- Perform three-way matching between Purchase Orders, Receiving Documents/Bill of Lading, and Vendor Invoices
- Scan and index invoices for electronic imaging and record management
- Maintain accurate invoice tracking across multiple channels
- Communicate with vendors to resolve discrepancies and obtain missing information
- Escalate issues beyond scope to appropriate stakeholders
- Keep supervisors informed of invoice or processing concerns
- Assist in training new associates on invoice handling and mail distribution procedures
- Support process improvements and perform additional assigned duties
Required Skills:
- 3 7 years of Accounts Payable or related accounting experience
- Strong understanding of three-way matching processes
- Experience working in a high-volume Accounts Payable environment
- Strong organizational skills and attention to detail
- Ability to manage multiple priorities and meet deadlines
- Strong communication and teamwork skills
- Ability to learn new systems and processes quickly
Preferred Skills:
- Experience with UMS and Microsoft Dynamics NAV (NAV)
- SAP experience is a plus
- Foodservice or distribution industry experience preferred
Core Competencies:
- Accounts Payable expertise
- Analytical thinking and problem-solving
- Time management and prioritization
- Attention to detail
- Systems proficiency
- Adaptability and initiative