Accounting Associate Sr.

POSITION PURPOSEPerform moderately complex clerical and bookkeeping work routines applying accepted methods and procedures in the processing and recording of various financial documents for a School College Division or CenterInstitute of the University. Utilize technical knowledge or aptitude for making mathematical computations and handling a volume of detailed numeric work.ESSENTIAL JOB FUNCTIONSAudit voucher and process a variety of financial documents including receipts and disbursements following standard bookkeeping methods and established University guidelines and procedures e.g. Special Payment Authorization SPA Travel Expense Report TER Contract Payment Authorization CPA Contract Information Transmittal CIT Internal Requisition Billing IRB stipends andor petty cash vouchers. Check and verify data and determine accuracy of submitted documents e.g. account and invoice numbers signatures descriptions etc.Receive and input data into computerized financial accounting system. Update on-line records add delete and edit data. Create records of vendor information and payment of services. Review and verify coded data for accurate report generation.Maintain and balance bookkeeping records for a specific area or unit. Reconcile special accounts e.g. tuition and loans short and long-term maintain general accounting ledger according to established procedures. Process deposit and distribute checks e.g. trusteeship tickets etc.Compile statistical data prepare special activity or productivity reports e.g. number of documents processed. Maintain payment records andor logs. Run tapes to proofread check and verify accuracy of document data.Answer general inquiries regarding departmental operations activities and established applicable University guidelines and regulations e.g. APPM FAS etc. Resolve problems and answer questions regarding vendor payment and on processing of financial documents. Contact appropriate University personnel regarding errors or discrepancies on financial forms.May provide functional supervision to a small number 1-3 of student or part-time technician support personnel. Assign routine clerical and data entry activities. Train in appropriate methods and procedures.Perform standard clerical functions. Operate computer terminal and general office equipment e.g. calculator typewriter photocopier etc. Type routine correspondence forms and memos schedule appointments and reservations prepare mailings etc.Perform related work as assigned.ADDITIONAL COMMENTSThis senior classification level is designed to perform procedural work routines involving moderately complex clerical and bookkeeping activities in the processing and recording of various financial documents e.g. Special Payment Authorization SPA Travel Expense Report TER Contract Payment Authorization CPA Contract Information Transmittal CIT Internal Requisition Billing IRB stipends andor petty cash vouchers. Work activities involve thinking within standard practices instructions and procedures. The incumbent should have an aptitude for making mathematical computations and the ability to process a large volume of detailed numeric documents as well as understand and follow complex oral andor written instructions. Functional supervision may be exercised over a small number 1-3 of student or part-time technician support personnel. This classification is generally located in the Division of Fiscal Operations or designated personnel and fiscal areas of responsibility in a School College Division or CenterInstitute of the University. This classification reports to and receives work direction from a professional Accountant administrative or a management level position.