Accounting Clerk – Accounts Receivable

TITLE: Accounting Clerk – Accounts Receivable

Classification: Classified

Reports To: Accounting Supervisor

This position iseligible for benefits.

Premium Platinum Health Plan (Medical, Prescription, Dental, & Vision) included.

Primary Function: Under the direction of an assigned supervisor, performs a variety of accounting duties and clerical duties in support of assigned District accounts. Prepare and maintain a variety of manual and automated financial records, reports, and files.

(These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.)

• Processes accounts receivables as assigned; collects, receives, processes, and verifies incoming monies; prepares and processes receipts/deposits; check money totals against receipts and invoices to assure accuracy; prepare, balance, and reconcile cash accounts, and prepare and distribute bank deposits as required.
• Updates and reconciles related financial information on excel spreadsheets.
• Works within an accounting system to post cash receipts/deposits, bank transfers, and payments on accounts receivable invoices. Enters all deposits into the corresponding funds and uses the proper accounting deposit codes.
• Processes accounts payable checks for fiduciary funds and maintains records for those funds
• Reviews bank statements and bank activity daily for the General Fund to assure all deposits are posted in the accounting system.
• Maintains monthly cash receipts folders for month end review. Assists with month end responsibilities such as clearing checks for multiple funds.
• Establishes and maintains a filing system.
• Serve as informational resource to other departments concerning assigned accounting functions and related activities; responds to inquiries, resolve issues and discrepancies and provides information concerning related accounts, transactions, practices, policies and procedures.
• Communicates with District personnel, outside agencies, and others to exchange information and resolves issues or concerns; maintains contact with vendors to modify and clarify invoices, purchase orders, and discrepancies; confers with school site staff concerning orders status as assigned.
• Performs a variety of general clerical duties in support of assigned activities such as preparing correspondence, maintaining calendars, duplicating materials, processing forms, answering telephone calls, and disseminating documents as assigned.

• Employee works primarily in a climate controlled office environment except when traveling to other buildings, meetings, training locations and other areas.
• The usual and customary methods of performing the job’s functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling; some fine finger dexterity. In general, the job requires 60% sitting, 20% walking, and 20% standing, and some travel between District buildings and County meetings.
• Employee performs task involving the regular and, at times, sustained performance of minimally physically demanding work, typically involving some combination of extended sitting, walking, repetitive motions to routinely and intermittently operate a computer, use of hands and fingers to handle or feel objects or controls, stooping, kneeling, crouching, and reaching to access files or supplies, and that may involve the lifting, carrying, or pulling of moderately light objects and materials of 10-15 pounds.
• Uses varied office equipment including, computers, monitors, copiers, calculators. May use audio and video equipment.
• Must have visual acuity to read documents, computer screens to complete task.

• Most tasks require the ability to hear, visual perception and discrimination, and oral communication ability.
• Tasks are regularly performed with potential exposure to office environmental conditions, such as controlled temperature and equipment noise extremes.

• Ability to perform a variety of complex clerical accounting duties in support of assigned District accounts and functions such as accounts payable, and accounts receivable.

• Ability to prepare and maintain accurate financial and statistical records and reports and to verify, balance and adjust accounts.
• Ability to perform addition and subtraction, multiplication, division and other simple mathematical calculations and arrange, compare, count, differentiate, measure and/or sort data and/or information accurately.
• Ability to compute rates and percentages and detect errors efficiently.
• Ability to receive, review, and process purchase orders, requisitions, reimbursements, payment requests, cash advances, and invoices as assigned.
• Ability to reconcile, balance and audit assigned accounts.
• Ability to assemble, organize, and prepare data for records and reports.
• Ability to process and record accounting transactions accurately.
• Ability to operate standard office equipment including a computer and assigned software.
• Ability to establish and maintain effective working and cooperative relationships with others.
• Ability to carry out instructions furnished in written, oral, or diagrammatic form that involves semi-routine standardized work with some latitude for independent judgment concerning choices of action.
• Ability to provide guidance, assistance, and/or interpretation to others on how to apply procedures and standards to specific situations and the ability to utilize and communicate a wide variety of reference, descriptive and advisory data and information.
• Ability to exercise judgment, discretion, decisiveness and creativity in situations involving a variety of information against sensory, judgment, or subjective criteria, as opposed to that which is clearly measurable or verifiable.
• Ability to read and interpret documents such procedure manuals; ability to write routine reports and correspondence; and the ability to speak and exchange information effectively to one or more people.

• Performs other duties as assigned.

• High school diploma or GED with experience in office procedures and bookkeeping
• Advance skill in Microsoft office software required with experience with ProSoft Technologies applications preferred
• Experience in accounting, purchasing, business and other office areas preferred.
• Must possess excellent verbal and written communication skills
• Must possess the interpersonal skills and temperament to work with vendors and staff and the physical ability to perform the essential duties.

Salary Range: $33,518 - $45,054

Terms of Employment

• In accordance with the MNESPA Bargaining Agreement

The Information contained in this position description is not an exhaustive list of the duties performed. Additional duties may be assigned. The position holder must be able to perform the essential job functions with or without reasonable accommodation. It is the responsibility of the employee to inform the MNSD Human Resources Office of any and all reasonable accommodations that will be required.

If you are offered a position with Marple Newtown School District, please be advised that the following information will be required before you are able to begin working:

State Police Clearance (Act 34)
Child Abuse Clearance (Act 151)

FBI Fingerprints (Act 114)

School Health Record- includes physical & tb test from within a year
Act 24 (PDE Form 6004)- Arrest/Conviction Report
PA Sexual Misconduct/Abuse Disclosure Release

The Marple Newtown School District is an equal opportunity education institution and will not discriminate in its educational programs, activities, or employment practices on the basis of race, color, national origin, sex, age, religion, ancestry, disability, or other legally protected classification. This policy is in accordance with state and federal laws, including Title VI of the Civil Rights Act of 1964; Title IX of the Educational Amendments of 1972; Section 504 of the Rehabilitation Act of 1973; the Age Discrimination Act of 1975; and The Americans with Disabilities Act of 1990. Inquiries may be directed to Human Resources at 610-359-4361.