Accounting Clerk - AP and AR

Job Title: Accounting Clerk - AP and AR

Location: Durango, CO (on-site)

Department: Finance

Status: Regular, Full-Time

Reports to: General Accounting Manager

FLSA Category: Non-Exempt

Pay Grade: $19 to $21 an hr (DOE)

Level: Entry

Available Positions: 2

Relevant Work Experience: 0-1 year

POSITION SUMMARY:

An entry-level professional who supports and assists the Accounting Managers and Senior Accountants in the Accounting and Finance department.

ESSENTIAL FUNCTIONS:

Accounts Payable

Prepare and assist accounts payables ensuring that all invoices and expenses are entered promptly and accurately into the ERP program. Maintains all vendor invoices chronologically in the SharePoint system. Daily review of accounts payable and departmental approvals. Assists with payroll and payroll compliance. Responsible for internal and external customer inquiries related to financial transactions. Daily review of account receivable balances for pending orders on credit hold to determine release of product. Maintain franchisee balances and ensure they are kept under 60 days for royalties and products. Daily verification of incoming electronic payments on accounts receivable accounts. Special projects as directed by supervisor. Perform other work-related duties as assigned.

Accounts Receivable

The primary responsibilities of the Accounts Receivable Clerk are preparation of daily deposits, coding of daily deposits for entry to the accounts receivable subsidiary ledger, entry to Macola of Daily Verification Reports from company stores and entry of monthly Royalty reports to various modules.

ESSENTIAL FUNCTIONS:

Prepares data received from Shipping Department for processing of invoices for orders that have shipped on the previous day. Processing of third-party freight invoices on a weekly basis. Daily review of account balances for pending orders on credit hold to determine release of product. Daily verification of incoming electronic payments on accounts receivable accounts. Reapplication / redistribution of payments on accounts receivable accounts as needed. Scanning of department documents such as invoices, statements, quarterly reports, and payroll data. Assist in invoice and statement mail preparation. Reprinting and mailing of invoices to customers upon request. Special projects as directed by supervisor. Preparation of deposits on daily basis. Coding of Cash Receipts and bank Lock Box Deposits on a daily basis. Coding of redeemed Gift Certificates and Book Adventure Coupons received with payments on a daily basis as needed. Input of Daily Verification Reports "DVR" information for general ledger posting on a weekly basis. Input of Graphics Maker and miscellaneous journal entries for general ledger posting on a daily basis as needed. Entry of Monthly Royalty Reports to Macola, Excel and Access on a daily basis. Scanning of A/R correspondence, adjustments, Monthly and Quarterly Royalty reports every Wednesday morning. Reconciliation of store bank accounts. Settlement and input of daily credit card payment batches. Gift Certificates sales and entry to excel spreadsheet. Royalty sales verification on a monthly basis. Perform other work-related duties as assigned.

EDUCATION, EXPERIENCE AND SKILLS REQUIRED:

Associate's or bachelor's degree in accounting or finance. Strong proficiency in Microsoft Excel and other Microsoft Products is required. Must be able to carefully follow written and verbal instructions and work well under pressure. Must be able to accurately convey written and verbal instructions to others. Strong attention to detail. Desire to learn and grow as an accountant with the company.

PHYSICAL ENVIRONMENT:

Prolonged periods sitting at a desk and working on a computer. Must be able to frequently type and perform data entry for extended periods of time. Must be able to occasionally bend, reach, grasp small objects, and lift up to 25 pounds with or without reasonable accommodation.