Accounting Clerk

ACCOUNTING CLERK

Reports to the Director of Finance, the position is hourly

WHO WE ARE

Hotels done differently. At Aparium, we believe in the power of People, Place and Character.  We ensure our hotels are a place where individuals are valued and celebrated, elevating our associates' pride in who they are, where they live and who we serve.  Our hotel is a tribute to the neighborhoods and the people of the communities where we operate.

Located in the historic Hippee Building in downtown Des Moines, Surety Hotel celebrates the city's past while helping shape its future. Housed in a beautifully restored, 1913 Beaux-Arts landmark and now part of Marriott's Autograph Collection, Surety blends independent character with world-class hospitality. Inspired by the meaning of a surety bond, we make a promise as well; unmatched service, incredible design, and a superior level of hospitality rooted in connection and community. With 137 guest rooms and suites, vibrant gathering spaces, and onsite dining at Mulberry Street Tavern, Surety is both a destination for travelers and a point of pride for the City of Certainties.

The hotel is managed by Aparium Hotel Group. Founded in 2011, Aparium is driven by the belief that all hospitality experiences should be fueled by the poetics of their surroundings and was born with an intense focus on unearthing the amazing moments unique to every city.  Since its founding, Aparium has grown into a new kind of hotel brand, one that ventures off the beaten path, both geographically and philosophically. Recognized by Travel + Leisure World's Best Awards as a leading hotel brand, Aparium is known for its singular ability to combine the business acumen of large hospitality companies with the charm of boutique hotels, bringing the disparate forces together in bustling, smaller markets.

WHO YOU ARE

You are confident in your abilities to be a Soldier (tactical doer) and a Partner (supporter and assister). Your experiences have led you to understand that there is an art + science to the how and what an Accounting and Finance professional is responsible for; the passion to understand and support the operation of the business. You enjoy the camaraderie of a team and know that everyone plays an important role, no matter their title. When one of the members of the team goes down, you are one of the first to jump in and pick them up. You are willing to jump in the trenches and find solutions to improving the process. Your experience and history will drive how you approach this role, but you are always striving to learn more. Glasses are always half full to you and laughter is the best medicine.

THE ROLE

We are in search for a versatile team player for our Finance team in the areas of Accounting, Purchasing, and Receiving role. This position is a champion within the hotel Finance department and responsible for understanding and adhering to GAAP compliance and alignment with the AHLA Uniform System of Accounts. This position ensures the accuracy and timeliness of deadline-oriented tasks within the Finance and Purchasing departments. It is crucial this role position themselves as a partner in the hotel for support on company accounting processes, procedures, tasks, and practices. The Accounting Clerk reports to the Director of Finance, collaborates closely with their peers who are the Aparium Finance and Purchasing team in achieving financially sound business practices.

WHAT YOU WILL DO

• Model the company''s Art+ Science ideologies to ensure the experiences of translocal hospitality, intuitive service, and collaboration are implemented and modeled by yourself and every leader of the hotel
• Actively participate in the execution of Finance and Purchasing tasks; including invoice processing, journal entries, assisting with placing and receiving supply orders, reconciling invoices to purchase orders, organizing night audit packets, publishing daily reports, processing credit applications, processing advance deposits, managing event invoices, and responding to guest inquiries.
• Uphold the company's values and guidelines for a Respectful Workplace, Diverse, Equitable, and Inclusive environment, behaviors outlined within the Work Rules outlined the Associate Handbook
• Assist with the execution of accounting and finance procedures, practices, and policies for the hotel, ensuring required deadlines are achieved
• Partner and collaborate with the various hotel departments necessary to promote the efficient, effective, and timely completion of accounting activities
• Adhere to and promote legal and finance compliance initiatives, policies, and procedures (including SOX, PCI and other legal financial reporting); and ensure adherence to Aparium policies and procedures and all applicable laws
• Oversee the hotel's Accounts Payable process, and ensure invoices are processed accurately, timely, and in compliance with the hotel standard operating procedures
• Participate in the hotel Accounts Receivable process to ensure events are properly recorded, invoiced, and collected in a timely and accurate manner
• Support the purchasing and receiving function for the hotel by ensuring orders are received and accounted for accurately in the company's designated ordering system
• Communicate timely and effectively with hotel guests and vendors
• Ensure files are maintained in a neat and organized manner
• Execute general cashier responsibilities while overseeing the hotel cash vault, performing cash audits, and assisting associates with questions or needs related to their house banks while ensuring compliance with Aparium cash handling policies to help mitigate loss risks associated with cash
• Actively participate in the food, beverage, and retail inventory process to ensure accuracy and accountability.
• The list of responsibilities above is just the beginning of the adventure. Be prepared for more exciting challenges! You might be called on to tackle extra duties or tasks not listed here, all to meet the ever-changing needs of the organization.

WHAT YOU WILL NEED

• A passion for the People, Place and Character of our community, an affinity for accounting, working with numbers, and working with others in a hotel environment is also important
• Finance or Accounting degree is not required. At least two years'' hospitality or accounting/finance experience; or comparable combination of education and experience
• Ability to lift, balance and carry up to 25 lbs. to transport money, dry goods, equipment, etc.
• Ability to push, pull, carry (with assistance) up to 100 lbs. to transport dry goods inventory, equipment, etc.
• Ability to sit, stand, and walk for prolonged periods of time between the office environment and assisting in other areas of the hotel
• Willing to work a flexible schedule as sometimes "month-end" responsibilities and tasks need extra attention to ensure accuracy

As an Equal Opportunity Employer, Aparium Hospitality Services celebrates diversity and is committed to creating an equitable and inclusive environment, and a sense of belonging for all employees. We do not discriminate and believe every individual should be proud of who they are, where they come from, and take pride in who we serve. Aparium is an E-Verify employer