Accounting Clerk

Job Title: Hotel Accounting Clerk

Location: DoubleTree by Hilton Harrisonburg

Reports to: General Manager 

Employment Type: Full-time

Salary: Starting at $18 an hour, with flexibility to evaluate compensation based on relevant experience and qualifications.

Job Overview:

The Accounting Clerk is responsible for managing financial transactions, maintaining accurate accounting records, and processing payroll for hotel staff. This role involves overseeing daily accounting operations, ensuring compliance with financial regulations, and supporting the overall financial health of the hotel. The Hotel Accounting Clerk plays a crucial role in ensuring accurate financial reporting and timely payroll processing.

Key Responsibilities:

1. Accounting & Financial Management:
   • Maintain and reconcile general ledger accounts, including reviewing transactions and ensuring accuracy.
   • Prepare and process invoices, purchase orders, and expense reports.
   • Monitor and manage accounts payable and accounts receivable, ensuring timely payments and collections.
   • Assist in the preparation of monthly financial statements, reports, and budget forecasts.
2. Payroll Processing:
   • Process and manage bi-weekly or monthly payroll, ensuring accurate calculation of wages, deductions, and benefits.
   • Maintain accurate payroll records, including employee hours, overtime, and leave balances.
   • Ensure compliance with federal, state, and local payroll regulations, including tax withholding and reporting.
   • Address and resolve any payroll discrepancies or issues promptly and accurately.
3. Compliance & Record-Keeping:
   • Ensure compliance with accounting principles, financial regulations, and company policies.
   • Maintain accurate and up-to-date financial records and documentation.
   • Assist with internal and external audits, providing necessary documentation and support.
4. Systems & Tools Management:
   • Utilize accounting software and payroll systems to manage financial transactions and payroll processing.
   • Ensure that accounting and payroll systems are properly maintained and updated.
   • Troubleshoot and resolve any issues with financial systems or software.
5. Coordination & Communication:
   • Communicate effectively with other departments, including HR and management, regarding financial and payroll matters.
   • Provide support and training to staff on financial policies, procedures, and systems.
   • Collaborate with external vendors and agencies for payroll processing and financial reporting.
6. Administrative Duties:
   • Perform administrative tasks related to accounting and payroll, including filing, data entry, and correspondence.
   • Assist with special projects and other duties as assigned by the Financial Controller or Director of Finance.

Qualifications and Skills:

1. Education:
   • Bachelor’s degree in Accounting, Finance, or a related field required; CPA or other relevant certification is a plus.
2. Experience:
   • Previous experience in accounting and payroll management, preferably in a hospitality or hotel setting.
   • Familiarity with accounting software and payroll systems.
3. Skills:
   • Strong knowledge of accounting principles, payroll processing, and financial regulations.
   • Excellent attention to detail and accuracy in financial record-keeping.
   • Strong analytical and problem-solving skills, with the ability to interpret financial data and reports.
   • Effective communication and interpersonal skills, with the ability to work collaboratively with various departments.
   • Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and accounting software.

Physical Requirements:

• Ability to sit and work at a desk for extended periods.
• Ability to use a computer and other office equipment.
• Ability to manage multiple tasks and work under pressure to meet deadlines.

Work Environment:

• Indoor office environment with a focus on financial and administrative tasks.
• Collaborative atmosphere with interactions with various departments and external vendors.
• Fast-paced environment requiring effective multitasking and attention to detail.

Opportunities for Growth:

Encore Hospitality is committed to the professional development of its team members. The Hotel Accountant / Payroll role offers opportunities for advancement to positions such as Financial Controller, Director of Finance, or other roles within the financial and hospitality sectors.