Accounting Clerk Lead Warrant Deputy

TITLE:          ACCOUNTING CLERK LEAD                GRADE:        20

Warrant Deputy      

Scope of Responsibility:

Performs a complex variety of skilled clerical and accounting duties as required by the Treasurer’s Office.  Requires a wide range of clerical and fiscal skills to perform independently in accordance with established policies and procedures and in compliance with applicable State law.

Typical Duties:    

1. Independently works on reconciling, filing, tracking, and balancing all warrants issued by the County, Schools and Hospital Districts. Liaison with bank officials, financial officials, schools, hospitals and other County offices to facilitate the coordination of all warrants issued.  Responsible to ensure that fraudulent issuances are not allowed to pass into or through the system.  Enters and posts to the general ledger for interface with County’s Accounting Software. 

2. Enters P/R and A/P into Treasurer’s software for interface with the County’s Accounting Software.

3. Submits bond, interest, and bond fee payments for the County, Schools, Hospitals and Jr. Districts in coordination with the County Treasurer. Receipts bond fiscal agent interest for districts as applicable.

4. Prepares Annual and monthly Reports in coordination with the Chief Deputy Treasurer. Consolidates and balances monthly totals into accurate reports of sufficient quality to present as the Treasurer’s statement of fact for the State Audit and to provide accurate information for the County Auditor’s Annual Report.

5. Backup in the Office at the counter and on the phone to help with paying taxes, answering questions, processing payments, and providing assistance to the Real Estate Tax Affidavit process.

6. Works with other Staff on bulk mailings, mail opening, and payment entry into Treasurer’s software at tax time, along with such other duties as may be assigned.

Qualifications:

Required:

            High School diploma, GED or equivalent

            Two (2) years of bookkeeping/accounting experience

Proficient ten key skills and computer skills (word processing, spreadsheet and database applications.)          

Preferred:

            College level course work in accounting/business

Knowledge, Skills, and Abilities:

• Knowledge of general accounting/bookkeeping procedures and practices
• Ability to perform precise and accurate mathematical functions requires attention to detail
• Ability to communicate effectively both orally and in writing
• Ability to follow procedures and comprehend tax laws related to work performed
• Ability to obtain First Aid certification.

The statements contained herein reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements.  Individuals may perform other duties as assigned including work in other functional areas to cover absences or relief, to equalize peak work periods, or otherwise to balance the workload.

Physical Demands:

The working environment for the Accounting Clerk is primarily in an office setting: however individual shall be expected to travel to County off-site locations and to attend meetings, conferences, seminars and other job related activities.  The duties are usually sedentary but may require standing, walking, maintaining balance, climbing stairs standing on step stools and inclines, kneeling, bending, stooping, crouching, reaching, pulling, twisting; requires sense of touch, finger dexterity. Ability to grip with fingers and hands and ability to exert up to 30 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.  Requires ability to discern voice conversation, to see with close, far, side vision with depth perception.  Prolonged and regular hand and wrist movement related to keyboarding.