Accounting Clerk

The Accounting Clerk provides administrative and accounting support to the Business Office and assists with the accurate and timely processing, recording, and reconciliation of the District's financial transactions. The Accounting Clerk performs duties related to purchasing, accounts payable, accounts receivable, financial data entry, recordkeeping, and general business office operations.

The successful candidate will maintain a high level of accuracy and confidentiality while providing professional and responsive service to staff, parents, vendors, and other members of the school community. The Accounting Clerk must be able to work independently, prioritize multiple responsibilities, and function effectively as a member of the Business Office team.

Essential Duties and Responsibilities:

Purchasing

• Receive and review staff requisitions for completeness and budget approval.
• Create purchase orders in the District's accounting software and submit them to vendors.
• Follow up with staff and vendors regarding orders, changes, and deliveries.
• Maintain purchasing records and documentation.

Accounts Payable

• Receive and review invoices and match them with purchase orders and supporting documentation.
• Enter invoices into the accounting system and prepare biweekly warrants for approval and payment.
• Assist with resolving invoice and purchasing discrepancies.

Accounts Receivable

• Collect and accurately record monies received from District programs and activities.
• Prepare deposits and supporting documentation.
• Assist shops with receivables.
• Assist staff, parents, and vendors with routine financial inquiries

Recordkeeping and General Business Office Support

• Perform accurate and timely financial data entry.
• Maintain electronic and paper financial records and supporting documentation.
• Assist with monthly and quarterly financial reporting and reconciliations.
• Maintain vendor, account, and other Business Office databases.
• Handle confidential financial information with honesty and integrity.
• Assist with other Business Office duties and special projects as assigned.
• Participate in training to maintain knowledge of District policies, procedures, and accounting systems.
• Create and maintain digital records for the Business Office.
• Other related duties as assigned.