Accounting Clerk

Summary

Provides primary support to the Accounts Payable Department in the daily and weekly processing of vendor invoices and payments. Plays a secondary role in the Accounts Receivable Department as a backup in the daily processing of customer invoicing and customer cash receipts.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Complies and sort documents, such as invoices and checks, substantiating business transactions.
• Audits invoices against purchase orders, researches discrepancies, and approves for payment.
• Investigates problems that vendors or purchasing agents have with obtaining payment for bills.
• Prepares vouchers, invoices, checks, account statements, reports, and other records, and reviews for accuracy.
• Reconciles general ledger accounts with various registers.
• Codes data for input to financial data processing system according to company procedures.
• Assists employees, vendors, clients, or customers by answering questions related to accounts, procedures, and services.
• Processes daily receipts of vendor invoicing.
• Maintains vendor files of open and paid invoices, as well as files of receiving packing slips.
• Provides back up support for Accounts Receivable Department for invoicing and cash receipts.

Supervisory Responsibilities

This job has no supervisory responsibilities.