Accounting Clerk

Accounting Clerk

Position Summary

The Accounting Clerk supports the finance team by performing routine accounting functions, maintaining financial records, and assisting with accounts payable and accounts receivable activities. This role requires high-volume data entry, supplier database maintenance, and frequent communication with internal teams and external vendors to ensure accurate and up-to-date financial information.

Key Responsibilities

• Perform routine accounting functions, including maintaining the general ledger.
• Assist with the preparation of financial statements and financial reports.
• Process accounts payable and accounts receivable transactions accurately and efficiently.
• Execute high-volume data entry, including frequent copy-and-paste tasks requiring exceptional accuracy and attention to detail.
• Clean up and maintain supplier/vendor databases, ensuring records are accurate, complete, and current.
• Communicate with internal stakeholders and external vendors via email to:
  • Confirm and update remittance information.
  • Resolve discrepancies and obtain missing information.
  • Manage high-volume email correspondence and timely follow-up.
• Utilize mail merge (preferred but not required) to support vendor communications.
• Reconcile payment discrepancies and assist in resolving vendor record issues.
• Maintain organized financial documentation in accordance with company policies and procedures.

Qualifications

• High school diploma or equivalent required.
• 2–4 years of accounting, finance, or administrative experience.
• Familiarity with standard accounting principles, practices, and procedures.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Proficiency in Microsoft Office, including Excel and Outlook.
• Experience with mail merge is preferred but not required.
• Experience working with vendor records, ERP systems, or accounting software is a plus.

Required Skills

• Excellent attention to detail and commitment to accuracy.
• Strong organizational and time management skills.
• Ability to efficiently manage repetitive tasks such as data entry and record maintenance.
• Effective written communication skills for vendor and internal stakeholder correspondence.
• Ability to prioritize workload and work independently with general supervision.
• Strong problem-solving skills with a focus on maintaining data integrity.

Reporting Structure

• Reports to the Global Director.

Work Environment

• Works under general supervision.
• Performs a variety of accounting and administrative responsibilities in a collaborative finance environment.