ACCOUNTING CLERK

Position: Accounting Clerk

Job Type: (Remote)

Job Summary

The Accounts Payable Accounting Clerk is responsible for processing vendor invoices, maintaining accurate accounts payable records, preparing payments, reconciling vendor accounts, and supporting the accounting department with day-to-day financial activities.

Key Responsibilities

• Receive, review, and process vendor invoices for accuracy and proper authorization.

• Enter invoices and payment information into the accounting system.

• Match invoices with purchase orders, receiving documents, and other supporting records.

• Verify vendor information, pricing, quantities, tax, and payment terms.

• Prepare and process checks, ACH payments, and other vendor payments.

• Reconcile vendor statements and investigate discrepancies.

• Maintain organized electronic and paper accounts payable files.

• Respond to vendor inquiries regarding invoices, payments, and account balances.

• Assist with monthly and year-end closing activities.

• Prepare accounts payable reports and maintain accurate records.

• Ensure invoices are coded to the correct general ledger accounts and departments.

• Assist with 1099 preparation and other accounting-related reporting.

• Follow company policies, internal controls, and accounting procedures.

• Perform other accounting and administrative duties as assigned.

Qualifications

• High school diploma or equivalent; accounting coursework or an associate degree is preferred.

• 1–2 years of accounts payable or general accounting experience preferred.

• Knowledge of basic accounting principles and accounts payable procedures.

• Proficiency with Microsoft Excel and accounting software.

• Strong attention to detail and accuracy.

• Good organizational and time-management skills.

• Ability to maintain confidentiality of financial information.

• Strong written and verbal communication skills.

Work Environment

This position is generally an office-based accounting role and involves regular computer use, data entry, document review, communication with vendors and employees, and meeting payment-processing deadlines.