Accounting Coordinator

Position Overview:   

The Accounting and Administrative Coordinator is responsible for providing accounting and administrative operations support within the CBA Finance and Operations team, focusing on the accounting and administrative tasks of the Public Affairs department. Reporting to the Vice President, Finance and Operations, the coordinator will assist in reconciliation of accounts, processing invoices, assisting with departmental budgets and serving as a liaison between the finance and operations team and the public affairs team in day-to-day accounting and administrative operations functions.  

Key areas of responsibility: 

Accounting Support 

• Create and send approved revenue invoices within AMS system; update AMS accordingly when payment is received. 

• Assist finance and operations in developing internal controls policies and procedures  

• Assist in aligning internal chart of accounts to the evolving budget reporting format  

• Assist in the creation and finalizing of the enterprise-wide budget and financial reports 

• Assist finance and operations team with reconciliation of records to ensure smooth transition to the new systems. 

• When required outside of monthly reporting by finance department, maintaining record of campaign expenses and budget 

Administrative Support 

• Track uncollected campaign revenue and manage associated correspondence 

• Maintain separate records regarding revenue payments and account statuses 

• Manage correspondence with vendors and input expense invoices into AP system for review and approval.   

• Respond to administrative vendor inquiries  

• Prepare regular status reports to be shared with stakeholders 

• Assist in data input and the verification of data records to ensure integrity of accounting and financial data 

• Providing administrative support to all employees in their day-to-day credit cards, expense reports and queries as it applies to Bill / Divvy system.  

• Provide administrative support for accounting tasks, including bank reconciliations 

• Support the finance and operations team in the transition of the HR / Payroll / Benefits system from PEO to in-house with the new vendor  

Experience & Education:  

• Bachelor’s degree in accounting and finance or equivalent combination of education and experience.  

• 3 - 5 years of professional experience  

• Non-profit and/or trade association experience a plus  

Skills:  

• Advanced proficiency in Office 365 Word, Excel, and PowerPoint  

• Experience with data entry - AMS and AP system software preferred (Bill.com, Divvy / Expense) 

• Experience with accounting system (Sage Intacct is preferred and payroll) 

• Strong analytical skills and data management skills 

• Attention to detail 

• Solid interpersonal skills  

• Ability to multitask and prioritize work  

• Flexibility in learning new software and/or computer/technical applications  

• A self-starter with the ability to work independently  

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.