Accounting Coordinator

Position Summary

The Accounting Coordinator reports to the Controller and is responsible for supporting the daily accounting operations of the organization by managing accounts payable, accounts receivable, general accounting activities, and administrative accounting functions. This position ensures the accurate and timely processing of financial transactions, maintains vendor and customer records, assists with monthly financial close activities, and provides exceptional internal and external customer service. The Accounting Coordinator plays a key role in maintaining financial accuracy, supporting compliance with company policies, and contributing to the overall efficiency of the accounting department.

Essential Functions

The following duties are representative of the primary responsibilities of this position. Additional duties may be assigned based on business needs. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions.

• Accounts Payable: Process vendor invoices accurately and timely, match invoices to purchase orders and receiving documentation, prepare weekly check runs, process ACH payments, and respond to vendor inquiries.
• Accounts Receivable: Apply customer payments, generate and distribute customer invoices as needed, monitor outstanding receivables, follow up on past-due accounts, and assist with collection efforts while maintaining positive customer relationships.
• Vendor & Customer Administration: Establish and maintain vendor and customer records, ensuring all required documentation is complete and accurate.
• Bank Reconciliations: Perform routine bank reconciliations and investigate discrepancies to ensure the accuracy of financial records.
• General Accounting: Prepare routine and recurring journal entries, maintain supporting documentation, and assist with general ledger reconciliations.
• Month-End Close Support: Assist the Controller with month-end closing activities by preparing reports, reconciling accounts, and ensuring financial transactions are recorded accurately and on time.
• Document Management: Maintain organized accounting files and financial records in accordance with company policies and record retention requirements.
• Customer & Vendor Support: Serve as a primary point of contact for vendor and customer accounting inquiries, resolving issues professionally and promptly.
• Compliance & Continuous Improvement: Adhere to company accounting policies, internal controls, and applicable regulations while identifying opportunities to improve accounting processes and efficiencies.

Required Qualifications

• 3+ years of experience in accounting, bookkeeping, or finance.
• Experience processing both Accounts Payable and Accounts Receivable transactions.
• Knowledge of general accounting principles and financial recordkeeping.
• Experience performing bank reconciliations and journal entries.
• Strong attention to detail with a high level of accuracy.
• Excellent organizational, time management, and problem-solving skills.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Proficiency with Microsoft Office Suite, particularly Excel, Word, and Outlook.
• Experience using accounting software or ERP systems.
• Ability to prioritize multiple tasks and meet established deadlines.

Preferred Qualifications

• Associate's or Bachelor's Degree in Accounting, Finance, or a related field.
• Experience in a manufacturing environment.
• Experience with JobBOSS ERP or similar manufacturing ERP systems.
• Knowledge of GAAP principles.
• Experience supporting month-end and year-end close activities.
• Familiarity with ISO 9001 or AS9100 quality management systems.

Education

• High School Diploma or equivalent required.
• Associate's Degree in Accounting, Finance, Business Administration, or related field preferred.
• Bachelor's Degree in Accounting or Finance is a plus.

Physical Requirements

• Prolonged periods of sitting while working at a computer.
• Frequent use of hands and fingers for keyboarding and data entry.
• Ability to occasionally stand, walk, bend, and reach.
• Ability to occasionally lift and move up to 20 pounds.
• Visual ability to review financial documents and computer screens.
• Manual dexterity sufficient to operate standard office equipment.

Work Environment

This position primarily works in an office environment with occasional interaction in the manufacturing facility. Exposure to moderate noise levels and typical manufacturing conditions may occur when entering prod