Accounting Coordinator

Working Solutions

Jackson, MS

Apply

JOB DETAILS

SALARY

$52,000–$57,000 Per Year

SKILLS

Accounting, Accounting Close, Accounting Software, Accounts Payable, Administrative Skills, Billing, Change Requests/Orders, Communication Skills, Continuous Improvement, Contract Management, Corporate Policies, Detail Oriented, Document Archiving, Documentation, External Audit, Financial Compliance, Financial Control, Financial Reporting, Financial Support, Financial Transactions, Mail Processing, Maintain Compliance, Operational Support, Operations, Organizational Skills, Presentation/Verbal Skills, Problem Solving Skills, Process Improvement, Process Management, Project Control, Reconciliation, Record Keeping, Reimbursement, Rentals, Reporting Skills, Retail, Retail Sales, Sales Tax, Standard Operating Procedures (SOP), Team Player, Time Management, Vendor/Supplier Management, Vendor/Supplier Relations

LOCATION

Jackson, MS

POSTED

2 days ago

Position Summary
The Accounting Coordinator (Retail) is a key member of the Accounting Team, providing accounting and administrative support to the Controller while helping keep our fast-growing organization organized, efficient, and financially sound. This position coordinates accounts payable activities, supports daily accounting operations, maintains organized financial records, and assists with month-end close and reporting.
We value ownership, accountability, collaboration, and continuous improvement. The Accounting Coordinator helps protect company assets by ensuring invoices, payments, and financial documentation are processed accurately and timely while maintaining strong internal controls. The ideal candidate is detail-oriented, proactive, eager to learn, and enjoys bringing structure and organization to a busy accounting department.
Core Responsibilities

Our target salary range is $52, 000–$57, 000, depending on experience, with an ideal starting salary around $55, 000. This is a full-time, salaried non-exempt position.

1. Accounts Payable & Vendor Management
•Manage and monitor the Accounting/AP email inbox, ensuring timely responses and processing of invoices.
•Enter and code vendor invoices accurately and timely.
•Establish and maintain vendor records, ensuring proper documentation and compliance.
•Process bill payments and complete bill close-out procedures.
•Coordinate and process retail rent payments.
•Process and reconcile Amazon Business purchases and related expenses.
•Process employee reimbursements in accordance with company policy.
•Ensure proper approvals and supporting documentation are received prior to payment.
•Prepare ACH payment batches for Controller review and approval.
•Maintain positive vendor relationships and respond to vendor inquiries professionally.

2. Cash & Transaction Controls
•Perform initial bank transaction coding for retail entities, subject to Controller review.
•Process retail sales tax payments accurately and timely.
•Monitor vendor contract compliance and ensure invoices align with agreed-upon terms.
•Process and track retail change orders.
•Assist in maintaining strong internal accounting controls and identify potential discrepancies for review.

3. Month-End Close & Financial Support
• Assist with month-end close activities in accordance with the Accounting Department's close checklist.
•Gather supporting documentation for reconciliations and financial reporting.
•Assist with account reconciliations and schedules as assigned.
•Support preparation of reports requested by management, auditors, and external accountants.
•Assist with other accounting projects and initiatives as assigned.

4. Retail Cash Controls
•Oversee the weekly Retail Vault Count process.
•Verify store managers complete required vault counts on schedule.
•Review submitted documentation for completeness and accuracy.
•Follow up on discrepancies and escalate concerns when necessary.
•Assist with maintaining cash handling documentation and procedures.

5. Administrative & Department Support
•Maintain organized electronic and physical accounting files.
•Scan, file, and archive accounting documents in accordance with company retention policies.
•Assist the Controller with organizing projects, calendars, deadlines, and accounting documentation.
•Prepare and organize supporting documentation for audits, tax filings, financial reviews, and compliance requests.
•Maintain accounting checklists and ensure recurring departmental tasks are completed timely.
•Assist with documenting and maintaining Accounting Department Standard Operating Procedures (SOPs).
•Coordinate incoming accounting correspondence and distribute documents appropriately.
•Assist with special projects, research, and process improvement initiatives.
•Provide administrative support that enhances the efficiency and organization of the Accounting Department.

Performance Expectations
•Maintain exceptional accuracy and attention to detail.
•Process invoices and payments timely and in accordance with vendor terms.
•Demonstrate professionalism and proactive communication regarding discrepancies, vendor issues, or accounting concerns.
•Identify opportunities to strengthen internal controls and improve department efficiency.
•Maintain an organized and audit-ready accounting filing system.
•Anticipate departmental needs and proactively assist the Controller and Accounting Team.
•Demonstrate initiative, accountability, and a willingness to learn new accounting responsibilities.
•Maintain confidentiality while handling sensitive financial information.

Key Competencies
•Strong organizational and time management skills
•Exceptional attention to detail
•Understanding of basic accounting principles
•Professional written and verbal communication
•Problem-solving and critical thinking
•Ability to manage multiple deadlines
•Integrity and discretion with confidential financial information
•Positive, team-oriented attitude
•Adaptability in a fast-paced environment
•Continuous learning mindset

About the Company

Working Solutions

Resume Resources

Free Resume Templates Free Resume Builder