Job Title: Accounting Coordinator (Full-Time)
Location: Windham, NH
Department: Finance & Accounting
Reports To: Director of Finance
Schedule: On-site Monday–Friday
Position Summary
We are seeking a highly organized & detail-oriented Accounting Coordinator to join our Finance & Accounting team. This full-time role is responsible for supporting day-to-day accounting operations, with a strong focus on multi-state payroll processing, accounts receivable, and accounts payable.
The ideal candidate is a self-starter who thrives in a fast-paced environment, takes initiative, and can effectively manage multiple priorities and deadlines. This individual should possess strong problem-solving skills, a positive attitude, and a willingness to jump in wherever needed to support the team. Prior experience with QuickBooks Online, multi-state payroll processing and Paylocity (or similar platform) is strongly preferred.
Key Responsibilities
Payroll
- Process weekly and bi-weekly payroll runs accurately and on time.
- Maintain payroll records and ensure compliance with federal, state, and local regulations.
- Manage the onboarding & offboarding process for new employees.
- Manage and track PTO.
- Assist in responding to employee inquiries that relate to payroll / benefit issues and resolve discrepancies.
Accounts Receivable and Accounts Payable
- Generate and distribute weekly client invoices.
- Monitor client accounts for timely payments and follow up on overdue balances.
- Assist with collections and maintain accurate customer account records.
- Review and process weekly vendor invoices and employee expense reports.
General Accounting / Administrative Support
- Maintain office computer, laptop, and equipment inventory records.
- Coordinating distribution, setup and return of office devices and equipment.
- Ordering and tracking office / breakroom supplies to ensure inventory is stocked
- Provide general administrative support as requested.
Qualifications
- Previous payroll processing with experience in multi-state payroll preferred
- Accounts Receivable and Accounts Payable.
- Experience with accounting and payroll software (QuickBooks Online, Paylocity, or similar platforms).
- Familiar with Microsoft Office Suite, with working knowledge of Excel, including creating basic formulas, organizing data, and building simple tables.
- Working knowledge of Microsoft OneDrive for file storage, sharing, and collaboration.
- Excellent attention to detail and organizational skills.
- Ability to handle confidential information with integrity.
- Strong communication and interpersonal skills.
- Self-motivated, resourceful individual with the ability to work independently and proactively.
- Strong sense of urgency with the ability to prioritize and adapt in a fast-paced environment.
Benefits
- Competitive salary
- Health, dental, and vision insurance
- 401(k) with company match
- Paid time off and holidays