Accounting Front Desk

ESSENTIAL JOB FUNCTIONS:

• Route incoming invoices to appropriate people for review and approval.
• Prepare weekly check runs and vendor payments for accounting.
• Reconcile monthly credit card statement and route to accounting for payment.
• Input checks and ACHs received in donor tracking software.
• Prepare donor thank you letters for print/CEO sign/mail.
• File paid invoices, deposits, and other accounting records in accordance with record retention procedures.
• Prepare and make bank deposits and route to accounting.
• Assist with account reconciliations and month-end closing activities as assigned.
• Review law enforcement requests for reimbursement for accuracy and approval.
• Interact with law enforcement officials via phone, email and in person office visits.

ADDITIONAL RESPONSIBILITIES:

• Assist accounting and staff with special projects and initiatives.
• Support the preparation and collection of documentation for annual audits and financial reviews.
• Assist with data entry, recordkeeping, and other accounting or administrative functions as needed.
• Perform other duties as assigned to support departmental and organizational objectives.
• Manage Community Conference Room calendar.
• Work with the Board of Trustees as needed.

MINIMUM QUALIFICATIONS:

• Minimum of two (2) years of accounting, accounts payable, bookkeeping, or related financial experience.
• Experience working with accounting software and financial systems preferred.

SKILLS AND PERFORMANCE STANDARDS:

• Proficiency in Blackbaud or similar accounting software preferred.
• Proficiency with Word Press and Mailchimp preferred.
• Proficiency with Adobe and Canva preferred.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines with accuracy.
• Strong verbal, written, and interpersonal communication skills.
• Ability to maintain confidentiality and handle sensitive financial information.
• Demonstrated customer service skills and ability to work collaboratively with staff, vendors, external stakeholders, and law enforcement officials
• Proficiency in Microsoft Office Suite: Excel, Word, Publisher, Power Point, Word and Outlook.

WORKING CONDITIONS:

• Primarily works in a standard office environment.
• Position may require flexibility in responding to changing priorities, deadlines, and Foundation activities.