The Accounting Manager is responsible for overseeing the daily accounting operations of the community, including general accounting, accounts payable, payroll, and resident billing. This role ensures accurate financial reporting, regulatory compliance, and timely processing of all financial transactions. The Accounting Manager also plays a key role in process improvement, cross-functional coordination, and supporting departmental budget management.
Key Responsibilities
General Accounting (GA)
Perform and oversee cash sheet reconciliations to ensure accuracy and completeness of daily cash activity
Manage clearing of outstanding checks and resolve discrepancies
Analyze and report on department head (DH) budget variances in expenses, providing insights and recommendations to department heads, including mid-month review of spenddown tool.
Maintain and oversee Resident Activity Fund, including deposits and tracking
Support implementation and adherence to new financial processes and controls
Assists with 1099 preparation at the end of the year.
Attends weekly Leadership Luncheon
Accounts Payable (AP)
Supervise Accounts Payable Coordinator
Execute AP close process
Review, generate, and process check runs and AP reports
Perform credit card reconciliation and ensure timely resolution of discrepancies
Post and manage utility expenses (e.g., Con Edison, water bills) in the accounting system, including ACH processing
Compares accounts payable invoice payments to payment check register to ensure accuracy and timeliness of payments.
Generate and distribute payroll and overtime reports to leadership
Assists in process and reconciling payroll and filing all related federal, state and local tax returns.
Answers payroll inquiries and resolve discrepancies as they arise
Payroll
Enter and/or approve payroll corrections, adjustments, and special requests
Monitor and validate employee timecards for accuracy and compliance
Resident Billing & Accounts Receivable
Process and distribute resident monthly statements (print and electronic delivery)
Post and apply resident payments accurately to individual accounts
Manage and reconcile ancillary charges, including Life Enrichment and HPCC program expenses billed to residents
Maintain and monitor service fees (e.g., Full Count programs) and address resident billing inquiries
Coordinate and process resident account transitions, including move-ins, transfers (temporary stays), and move-outs
Investigate and resolve resident statement concerns
Deposits & Admissions Support
Manage waitlist deposits, ensuring proper application of payments within system platforms
Coordinate with Marketing and Admissions to ensure accurate resident demographic and financial data entry
Qualifications
Bachelor’s degree in Accounting, Finance, or related field required
5+ years of progressive accounting experience, preferably in healthcare, senior living, or hospitality
Prior supervisory experience strongly preferred
Strong knowledge of general ledger, AP/AR, payroll, and financial reporting
Experience with accounting and resident management systems (e.g., Oracle, PCC, or similar platforms) preferred
Advanced proficiency in Microsoft Excel and financial systems
Core Competencies
Strong attention to detail and accuracy
Ability to manage multiple priorities and meet deadlines