Accounting/Office Coordinator

Are you a detail-oriented professional with a knack for numbers and a passion for organizational efficiency? An agricultural association is seeking an Accounting/Office Coordinator to play a key role in their day-to-day operations.

This unique position combines hands-on bookkeeping responsibilities with office coordination duties. You will be responsible for maintaining accurate financial records while ensuring the office runs smoothly to support mission-driven agricultural initiatives. The ideal candidate is a proactive multitasker who thrives in a team environment and is proficient in QuickBooks and Microsoft Excel.

Key Responsibilities

Accounting & Financial Management

• Bookkeeping: Maintain accurate financial records, including weekly accounts payable, bank deposits, and monthly bank/credit card reconciliations.
• Reporting: Prepare monthly Treasurer’s reports for the CEO and Board Treasurer; assist with audit preparation and review schedules.
• AR/AP Management: Track accounts receivable, follow up on past-due accounts, process invoices, and manage expense coding.
• Specialized Filings: Manage financial reporting for federal, state, and city agencies, including Federal Election Commission (FEC) filings for our Political Action Committee.
• Partnership Coordination: Manage records of invoices and payments between research partners and national check-off boards.
• Compliance & Improvement: Maintain insurance records and recommend improvements to standard operating procedures (SOPs).

Office & Data Management

• Data Administration: Create and maintain vital databases, including grower assessment data, mailing lists, and contact records.
• Logistics & Travel: Coordinate scheduling, registration, and travel plans for the CEO and Board of Directors.
• Facility Coordination: Manage office equipment, troubleshoot vendor issues, and oversee office supply inventory.
• Stakeholder Support: Provide professional administrative support, including filing, scanning, and handling incoming inquiries from members and partners.

Job Qualifications

• Education: Associate’s Degree in Accounting (or an equivalent field).
• Experience: 2–3 years of accounting operations experience.
• Software Skills: Mandatory proficiency in QuickBooks Online and Microsoft Office (specifically Excel).
• Technical Aptitude: Ability to learn quickly and a willingness to leverage new technology to streamline bookkeeping procedures.
• Communication: Strong verbal and written communication skills with a commitment to maintaining strict confidentiality.
• Logistics: A valid driver’s license and personal vehicle for occasional in-state travel.
• Soft Skills: Keen attention to detail, excellent organizational skills, and the ability to prioritize tasks under deadlines.

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