Accounting / Office Management

If you enjoy an environment of strong communication and high standards where you can utilize your bookkeeping and accounting skills, this may be the opportunity you’ve been looking for! The ideal candidate will have an appreciation of luxury, custom residential construction within an environment of proven processes and a commitment to excellence.  Whether with customers or with vendors, you’ll utilize your clear and thorough communication skills, both written and spoken.  Your positivity will support your organizational discipline as you handle details and processes that are common in the construction industry.  In a relatively small team, you’ll thrive in this environment where there’s frequent collaboration with others, as well as the necessity to initiate activities and focus on priorities.  If these details resonate with you, apply immediately! You may have found your perfect opportunity.

The role of Accounting and Office Administrator is to provide all accounting functions pertaining to day-to-day operations, receivables, and payables, as well as managing general office operations. The role is crucial so that the company operates profitably and efficiently while maintaining its high standards of quality and communication.  Successful performance is measured by accuracy and timeliness of accounting activities, as well as assigned tasks and responsibilities that support delivering finished products within budget and on schedule.

Key Responsibilities

• Manage accounts payable and receivable, including billing, invoicing, payroll, and taxes.

• Maintain accurate financial records and demonstrate proficiency with QuickBooks Online (QBO).
• Oversee company credit card use, spending, receipts, and reconciliation.
• Manage day-to-day non-construction business and office operations, including email, mail, voicemail, calendars, files, jobs, and projects.
• Maintain subcontractor compliance, including Certificates of Insurance and required documentation.
• Assist with employee onboarding and HR administration.
• Coordinate homeowner orientations, client events, staff events, and team-building activities.
• Maintain proficiency with Microsoft Outlook, Word, Excel, and other company software and platforms.
• Assist with the company’s online presence, social media, and marketing initiatives.
• Communicate professionally and effectively with clients, employees, vendors, subcontractors, and other business resources.
• Work with independence and initiative, identifying priorities and opportunities while managing multiple responsibilities and completing work accurately and on time.