Accounting Officer I(Accounts Payable Div.)

General Summary

The Accounting Officer I for (General Ledger - AP & FA) will perform highly specialized clerical duties in support of the Bank's general ledger functions. Responsible for maintaining and processing the organization's accounts payable and fixed assets transactions in accordance with the established accounting policies and procedures of the Bank. Requires judgment and decisions based on experience and knowledge of generally accepted accounting principles. Work under minimum supervision.

CATEGORY OF ESSENTIAL FUNCTIONS & TASKS

Manage the Relationship:

• Effectively communicates & engages with internal customers including CFO staff, management, branch operations & support personnel.
• Be open to cross-training, collaborating and supporting fellow co-workers with tasks to help meet the needs of the business.
• Manages the automated invoice workflow approval log and communicates with management for pending approvals and/or issues.
• Communicates with vendors and suppliers to resolve discrepancies in invoices and billings.

Manage the Experience:

• Demonstrate brand behaviors through daily interactions with internal and external customers.
• Participate in bank sponsored events and activities and encourage co-workers to do the same

Manage the Business/Transactions:

• Responsible for the processing of all accounts payable transactions which includes vendor/supplier payments, lease rental payments, Board of Director meeting fees, and employee reimbursements.
• Records income and expense transactions.
• Maintains and posts monthly accruals for recurring expenses.
• Reviews vendor invoices for accuracy and ensures that necessary authorizations have been received before payment is disbursed.
• Maintains accounts payable files and records. Ensures that transactions are filed appropriately and timely.
• Maintains the cashier's check log/ register & vault key
• Prepares 1099's for vendors for all companies (annual), and maintain vendor information for timely filing of 1099's as well as regular reviews of accounts to determine if a 1099 will need to be filed.
• Analyzes and reconciles annual business license renewal forms.
• Analyzes & prepares payments for real property taxes (annual).
• Responsible for inputting & processing fixed asset transactions.
• Assists with bi-annual fixed asset inventory certifications.
• Prepares and analyzes various general ledger reports (i.e. Branch expense report, construction in process (CIP) and projects in process (PIP) - ATM, Fixtures, & Furniture & Equipment, and Computer Equipment accounts).
• Prepares amortization schedule for prepaid expenses (i.e. standard entry processing).
• Other duties assigned.

Manage the Risk:

• Uphold and practice all the policies and procedures embodied in the Uniform Procedures Manual (UPM), memorandums, circular and other communications applicable to your duties and responsibilities.
• Screens vendor or employee information and/or financial transaction data against sanction and enhanced due diligence lists.
• Assist in preparation and/or organization of various reports and documentation requested by external auditors and regulatory examiners
• Complete all bank mandated training.

What You Bring:

• Intermediate-level computer skills in Microsoft excel, Microsoft word, PowerPoint, etc.
• Ability to read and interpret basic financial reports and related documents, including policy and procedure manuals.
• Has the ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
• Ability to carry out instructions furnished in written, oral, or diagram form.
• Ability to write routine reports and correspondence.
• Ability to effectively present information in one-on-one and small group situations to management, brokers, and auditors.
• Ability to balance multiple priorities and meet deadlines.

Education:

Bachelor's Degree

in Accounting and 1 year Accounting experience

OR

High School Diploma

or equivalent general education diploma and 3 years of Accounting experience

Work Experience:

Experience Details

Physical Requirements & Working Conditions:

A thorough completion of this section is needed for compliance with legal standards such as the Americans with Disabilities Act. The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Physical Demand

N/A

Rarely: Less than 15% of Time

Occasionally: 15% - 40% of Time

Frequently: 40% - 70% of Time

Constantly: More than 70% of Time

Seeing: Must be able to read reports and use a computer

X

Hearing: Must be able to hear well enough to communicate to coworkers

X

Grasping / Feeling: Must be able to write, type, use phone

X

Lifting / Pulling / Pushing

X

Climbing / Stooping / Kneeling

X

Standing/Walking

X

Must be able to operate basic office equipment (PC, typewriter, fax, copier, and telephone) as well as new and emerging technology, including but not limited to smartphones, tablet devices, digital signage, and monitors. Must be proficient in Microsoft Office.

This is Me! It is important to note that the job description above is intended to describe the general nature and expectation of work to be performed by employees and potential candidates and is not an exhaustive list of responsibilities, duties, and skills required. Additionally, it does not establish a contract for employment and is subject to change at the discretion of the Bank. Employees must remain in their respective position for a minimum of (1 year) with the exception of a promotional opportunity where the minimum qualifications have been attained.