Position Summary
Wolfsburg West is seeking a detail-oriented Accounting & Operations Specialist to oversee the company's day-to-day accounting functions while supporting key operational processes. This role is responsible for maintaining accurate financial records, managing payroll and insurance administration, overseeing AP/AR, supporting month-end and year-end close, and coordinating purchasing and freight documentation. The ideal candidate is highly organized, enjoys wearing multiple hats, and thrives in a small business environment where accuracy, initiative, and collaboration are valued.
Key Responsibilities
Accounting & Finance
- Process bi-weekly payroll and maintain payroll records.
- Manage accounts payable, including invoice processing, vendor payments, and reconciliations.
- Oversee accounts receivable, customer invoicing, collections, and payment application.
- Perform daily cash reconciliation and bank deposits.
- Manage banking relationships and complete bank reconciliations.
- Prepare operational journal entries and maintain the general ledger.
- Assist with month-end and year-end close, including reconciliations and supporting schedules.
- Support Fractional Controller with tax preparation and annual financial reporting.
- Maintain accurate financial records and documentation.
Tax & Compliance
- Prepare and file multi-state sales tax returns using Avalara.
- Coordinate business licenses and ensure ongoing compliance.
- Assist with tax documentation and support external accountants during tax season.
Human Resources & Benefits Administration
- Administer employee health insurance benefits and enrollments.
- Manage business insurance policies, renewals, certificates of insurance, and claims coordination.
- Support onboarding paperwork and payroll-related employee changes.
Purchasing & Operations
- Create and manage purchase orders.
- Coordinate inbound international freight and shipping documentation.
- Prepare Shipper's Letters of Instruction (SLIs) and customs documentation.
- Work with freight forwarders, customs brokers, and vendors to ensure timely deliveries.
- Maintain purchasing records and vendor files.
- Identify opportunities to improve accounting and operational processes.
Qualifications
- 5+ years of accounting or bookkeeping experience, preferably in a manufacturing, distribution, or e-commerce environment.
- Strong understanding of GAAP and accounting principles.
- Experience processing payroll and administering employee benefits.
- Experience with accounts payable, accounts receivable, bank reconciliations, and general ledger accounting.
- Experience supporting month-end and year-end close.
- Knowledge of sales tax compliance; Avalara experience preferred.
- Experience coordinating international freight or import documentation is a plus.
- Excellent organizational skills and attention to detail.
- Strong Excel skills and proficiency with accounting software.
- Ability to manage multiple priorities independently while maintaining accuracy.
Preferred Experience
- Manufacturing or wholesale distribution experience.
- Experience working with inventory-based businesses.
- Familiarity with customs documentation and international shipping.
- Experience working closely with business owners and leadership teams.
Work schedule
- Monday to Friday
Benefits
- Paid time off
- Health insurance
- Profit sharing