Accounting & Payroll Specialist

Description

Key Responsibilities

• Payroll Processing: Process full-cycle payroll for W-2 employees and 1099 independent contractors using QuickBooks. 
• IRS Reporting: Prepare and file quarterly (941) and annual (940, W-2, 1099) tax forms in compliance with IRS requirements. 
• Financial Reporting: Generate and maintain regular financial reports for company management, including P&L statements and expense summaries. 
• QuickBooks Management: Maintain and reconcile accounts, manage chart of accounts, and ensure data accuracy within QuickBooks. 
• Compliance & Documentation: Keep payroll records, employee files, and financial archives organized and up to date per federal and state requirements. 
• Coordination: Liaise with US management and HR on payroll matters, respond to employee payroll inquiries, and support year-end closing processes.

Skills, Knowledge and Expertise

• QuickBooks: proficient user (required).
• Bilingual Russian/English preferred; strong English communication skills required.
• Solid knowledge of payroll processing: W-2 employees and 1099 independent contractors.
• Understanding of quarterly and annual IRS reporting requirements.
• Proficient in MS Office (especially Excel); strong attention to detail and numerical accuracy.
• High level of confidentiality, integrity, and ability to meet strict deadlines.
• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred. Equivalent work experience will be considered.
• Minimum 1–2 years of hands-on experience in accounting or payroll is preferred. Proven QuickBooks experience is required. Experience with W-2 and 1099 payroll, IRS reporting, and general financial reporting is a strong advantage.

Benefits

• Health Insurance plans; (health, dental, vision);
• Whole Life Insurance;
• 401k Plan;
• PTO/Paid Holidays;
• Great Work Environment;
• Career Advancement Opportunities.