Job Description:
Accounts Payable/ Receivable Coordinator
POSITION SUMMARY:
The Accounts Payable/Receivable Coordinator is responsible for coordinating and managing accounts payable and accounts receivable functions for River Street Schools and Programs, ensuring the accurate processing, recording, verification, and reconciliation of financial transactions in accordance with agency policies and accounting standards. This position provides financial, administrative, and operational support through the timely management of vendor payments, customer invoicing, receipt of funds, account reconciliation, and maintenance of related financial records.
In collaboration with Business Services, this position serves as a key resource for business operations by monitoring transaction accuracy, supporting financial reporting requirements, and ensuring compliance with agency procedures and internal controls. The role requires a high degree of professionalism, attention to detail, confidentiality, and independent judgment in managing multiple priorities and supporting the Programs financial operations.
Duties/Responsibilities
- Manage the procurement of goods and services by identifying vendors, obtaining quotes, and issuing purchase orders in accordance with organizational policies and budget requirements.
- Coordinate the purchasing process from requisition through receipt, ensuring timely acquisition of materials, equipment, and services needed to support operations.
- Monitor Program spending and purchasing trends, providing data and recommendations to support financial stewardship and resource allocation.
- Coordinate and manage accounts payable and accounts receivable processes from start to finish to ensure the timely, accurate, and compliant processing of financial transactions in accordance with agency policies, procedures, and accounting standards.
- Serve as a primary financial liaison for program staff, Business Services, vendors, customers, and other stakeholders, providing responsive customer service and resolving inquiries related to payments, invoices, budgets, and account activity.
- Facilitate vendor payment processing, including reviewing purchase orders, verifying supporting documentation, validating vendor information, resolving discrepancies, and ensuring all required approvals are obtained prior to payment.
- Administer customer billing and accounts receivable activities, including invoice preparation, payment tracking, account maintenance, collection follow-up, and monitoring outstanding balances.
- Research and resolve complex accounts payable and receivable issues, including invoice discrepancies, vendor disputes, customer account concerns, delinquent payments, and reconciliation variances.
COMPETENCIES:
- Project Management - Supports project plans; Coordinates projects; Communicates changes and progress; Completes projects on time and on budget; Manages project team activities.
- Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others ideas and tries new things.
- Written & Oral Communication - Speaks and writes clearly; Listens and gets clarification; Responds well to questions; Varies writing style to meet needs; Demonstrates group presentation skills.
- Organizational Skills: Manages time and resources efficiently.
- Collaboration: Works well with team members and provides support as needed.
QUALIFICATIONS:
- Associates Degree (AA) or equivalent from two-year college or technical school, or six months to three years related experience and/or training, or equivalent combination of education and experience.
WHATS IN IT FOR YOU?
- Group Health Insurance Plans
- Basic & Supplemental Life Insurance
- Long Term Disability & Short Term Disability options
- 403(b) Retirement Savings Plan with Employer Matching Contribution if applicable
- Flexible Spending Account Pre-Tax Savings for Health Care, Dependent Care, and Limited Purpose Post Deductible (if contributing to an HSA)
- Comprehensive benefit time package
- Employee Assistance Program
To access the job description and salary range document, please click https://www.crec.org/careers/jobs.php
JOB ID#14352 AT CREC: External Job Opportunities | Careers | Hartford, Connecticut