Accounting/Procurement Assistant

Accounting/Procurement Assistant

Salary

$54,886.00 Annually

Location

Public Works, FL

Job Type

Full-time

Job Number

2814

Department

Public Works

Division

Administrative Services

Opening Date

10/05/2026

Closing Date

10/18/2026 11:59 PM Eastern

FLSA

Non-Exempt

Bargaining Unit

General Employee

• Description
• Benefits
• Questions

MINIMUM TRAINING & EXPERIENCE

Graduation from an accredited college/university with an Associate degree in accounting, procurement, finance, business, or related field plus five (5) years of work experience in accounting, procurement, finance, or business preferred. In lieu of an Associate degree, a high school diploma plus nine (9) or more years of work experience in accounting, procurement, finance, or business will be accepted. Government work experience is preferred. Knowledge of computerized accounting applications and spreadsheets required. Must possess a valid Florida's Driver's License and have and maintain an acceptable driving record.

EMERGENCY DECLARATION STATUS

Code 3: Non-essential employees will not be required to work during a declared emergency but may be required to work during an undeclared emergency or in the aftermath of an event associated with a declared emergency. Employee may be re-assigned to another position or another Department. On an incident-by-incident basis, the employee's Department Head will make the determination when the employee will be required to work and if they are re-assigned based on the needs of the City.

GENERAL STATEMENT OF JOB

Under limited supervision, performs a variety of professional level duties involved in coordinating various accounting and procurement activities; analyzes and reconciles financial transactions; assists in maintaining the accuracy of the Public Works capital projects; prepares and maintains accurate financial records and reports; assists in the preparation of assigned budgets, annual audit, procurement documents and year end closing; and provides highly responsible staff assistance to the assigned management staff. Considerable independent judgment and initiative are required in performing assigned duties. Reports to the designated manager.

SPECIFIC DUTIES & RESPONSIBLITIES

ESSENTIAL JOB FUNCTIONS

Assists the Division Managers, Supervisors and the Public Works Accountant.

Assist in data entry and analysis of information in systems to manage, track, maintain and procure vehicle assets and fuel supplies.

Monitoring of capital improvement projects and general expenditures and providing periodic reports for capital projects.

Assists in all aspects of the development and preparation of the Public Works budget process and preparation (included but not limited to: scheduling review meetings, entering data in the City's financial software (HTE), year-end estimates and projections for all expenditures and revenues, position control revisions, budget adjustment requests, CIP project detail sheets, fee schedules, etc.

Assists in monitoring transactions to ensure they are applied to the appropriate line item and are within budget.

Assists project managers with grants reimbursement requests, reports and monitoring expenditures and revenue.

Assists in the preparation and processing of journal vouchers, budget transfers, and budget amendments as necessary.

Assists with external auditors during performance of the City's annual audit and during preparation of the annual financial report.

Assists in the procurement process to expedite the purchases of goods and services.

Assists in the accounts payable process for the department. Reviews and verifies invoices for accuracy, processes invoices for payment, and monitors expenses.

Assists in identifying capital equipment during the procurement process. Coordinates disposal of surplus items.

Performs quality assurance/quality control checks of data accuracy, analyzes aggregated and individualized data sets, and prepares written reports.

Performs data research and develops and prepares specialized reports for management.

Assists with special projects as needed.

ADDITIONAL JOB FUNCTIONS

Performs other work as required.

This job description is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills or working conditions associated with the position. While it is intended to accurately reflect the position activities and requirements, Management reserves the right to modify, add or remove duties and assign other duties as necessary that are a logical assignment to the position.

This position is General Non-Exempt and is covered under Personnel Policies and the Administrative Code.

Health Insurance: Health care plan options include HDHP, OAPIN and OAP through Cigna.

Dental Insurance: Dental coverage is offered in three plans that include DHMO & PPO High/Low plans.

Vision Insurance: Vision coverage includes an annual eye exam, frames and lenses or contact lenses in lieu of eyeglasses.

Life Insurance: The City of Palm Bay provides each employee with life insurance in the amount of one time their annual base salary at no cost. Additional coverage is available at the employees cost up to the Guaranteed Issue amount of $250,000.

Dependent/Spouse Life Insurance: The City of Palm Bay provides each employee with dependent/spouse life insurance in the amount of $5,000 per dependent at no cost. Additional coverage is available at the employees cost.

Short Term Disability: Coverage pays 66 2/3% of employees annual base salary during a short-term disability period not to exceed 26 weeks.

Long Term Disability: Coverage pays 66 2/3% of employees salary at time of disability after a 180 consecutive day waiting period.

Defined Contribution Retirement Plan: City contributes a base of 3%. Employees may contribute up to 6% and the City will match the employees contribution.

Holidays: 11 holidays and 1 birthday holiday and 1 floating holiday.

Paid Leave: Accrue 96 hours of vacation and sick leave per year. Accrued vacation hours increase after 10 years of service.

01

Do you possess a valid Drivers License and maintain an acceptable, safe driving record?

• Yes
• No

02

This position requires an Associates Degree from an accredited college/university in accounting, procurement, finance, business or related field. Which best describes the highest level of education you have completed?]

• High School Degree or GED.
• Associates degree in accounting, procurement, finance, business or a related field.
• Bachelors degree in accounting, procurement, finance, business or a related field.
• Masters degree in accounting, procurement, finance, business or a related field.
• Degree in unrelated field.
• None of the above.

03

How many years experience do you have in accounting, procurement, finance and/or business?

• None
• Less than 5 years
• 5 to 8 years
• 9 years to 12 years
• 13 or more years

04

Do you have knowledge of computerized accounting applications and spreadsheets?

• Yes
• No

05

Do you have government work experience?

• Yes
• No

Required Question

Employer City of Palm Bay

Address 120 Malabar Road

Palm Bay, Florida, 32907

Phone (321) 952-3421

Website http://www.palmbayfl.gov