Accounting & Procurement Coordinator

Accounting & Procurement Coordinator

A growing, privately held manufacturing company in Bucks County, Pennsylvania is seeking a detail oriented and dependable Accounting & Procurement Coordinator to join its team.

For decades, the company has built a reputation for delivering high quality products through innovative manufacturing processes while maintaining long standing customer relationships across the medical, automotive, industrial, and specialty packaging industries.

This opportunity is available due to the retirement of a valued long term employee, not turnover. The company offers an outstanding workplace culture & FLEXIBILITY where employees are valued, supported, and encouraged to grow. If you are looking for stability, work life balance, and the opportunity to build a long term career with a successful and growing organization, this is an excellent opportunity.

This position is first and foremost an accounting role. The successful candidate will initially focus on the day to day accounting functions that keep our business running smoothly, including Accounts Payable, Accounts Receivable, journal entries, reconciliations, and financial reporting.

Because we are a growing small business, the accounting responsibilities alone do not require a full forty hour work week. To create a well rounded full time position, additional procurement responsibilities will gradually be introduced after the accounting functions are fully established.

No prior procurement experience is required. We provide complete training and ongoing support as you transition into the purchasing side of the role.

This is an excellent opportunity for someone who enjoys accounting but also wants to broaden their skills, contribute across multiple business functions, and grow with a company that values long term employees.

Responsibilities

Accounting Operations

Accounting will be the primary focus of this position.

• Process full cycle Accounts Payable and Accounts Receivable
• Match vendor invoices to purchase orders and receiving documentation
• Prepare weekly check runs and vendor payments
• Generate customer invoices and manage collections
• Enter journal entries into QuickBooks Desktop 2024, including:
• Adjusting entries
• Accruals
• Depreciation
• Inventory adjustments
• Reconcile bank accounts and balance sheet accounts
• Assist with month end and year end closing activities
• Prepare accurate weekly financial reports for ownership
• Maintain organized accounting records and supporting documentation
• Ensure compliance with company accounting procedures and best practices

Qualifications

• Two or more years of accounting experience, preferably in a small business environment
• Strong understanding of double entry bookkeeping
• Experience with Accounts Payable and Accounts Receivable
• Proficiency with QuickBooks Desktop 2024 is required
• Advanced Microsoft Excel skills
• Exceptional organizational skills and attention to detail
• Strong written and verbal communication skills
• Manufacturing or small business experience preferred
• Experience with inventory accounting is a plus
• Procurement or purchasing experience is helpful but not required. We will provide complete training.

Procurement Growth Opportunity

Once the accounting responsibilities are fully established and you are comfortable in the role, procurement responsibilities will gradually be added with complete training provided.

Purchasing & Procurement

• Create and issue purchase orders for materials, supplies, equipment, and services
• Monitor open purchase orders and communicate with vendors regarding delivery schedules
• Resolve order discrepancies, shortages, and shipping issues
• Research and source new suppliers to improve pricing, quality, and availability
• Maintain vendor pricing and purchasing records
• Coordinate purchasing activities with production and operations

Vendor & Records Management

• Maintain organized vendor files and purchasing documentation
• Organize customer artwork files, including logos, print files, specifications, and design records
• Maintain service contract files for plant equipment, machinery, HVAC systems, and company vehicles
• Support inventory documentation and record accuracy

Additional Responsibilities

• Assist with accounting, purchasing, and administrative projects as needed
• Recommend process improvements that improve efficiency and accuracy
• Perform general office and administrative duties in support of daily operations

Compensation & Benefits

• Competitive salary, based on experience
• Comprehensive benefits package
• 401(k)
• Health Insurance
• Paid Time Off
• Stable and growing company with excellent long term career potential
• Outstanding employee retention and positive team culture
• Collaborative, flexible, and supportive work environment
• Consistent 40 hour work week
• No nights
• No weekends
• Position available due to retirement

Why Join Our Team?

This is more than an accounting position. It is an opportunity to become a valued member of a successful and growing company where your contributions will have a direct impact on the business.

If you are looking for a stable career with an organization that values its employees, offers excellent work life balance, provides opportunities to learn new skills, and promotes long term professional growth, we would love to hear from you.