Accounting/Scholarship Manager

Accounting/Scholarship Manager

Salary

See Position Description

Location

WCC - 1141 Wallace Drive, Dothan, AL

Job Type

Full-Time

Job Number

2025-2026:73

College/Division

WCC-601040-Fiscal Management

Opening Date

08/03/2026

Closing Date

8/18/2026 2:00 PM Central

Campus Location

Wallace Community College

• Description
• Benefits
• Questions

Position Summary

Under the supervision of the Director of Accounting and Finance, the employee performs general accounting functions, including journal entries, reconciling accounts, balancing cash drawers, making bank deposits, preparing financial reports, administering scholarship accounting, and overseeing student payment plans. The employee maintains scholarship sponsor and recipient files and accounts, validates charges against scholarship accounts, administers student payment plans, and assists in ensuring accurate and timely collection of student receivables.

POSTING DATE: AUGUST 3, 2026

SALARY: Appropriate placement on Salary Schedule E3 04 (range: $39,759 - $57,251).

ANTICIPATED START DATE: SEPTEMBER 1, 2026

This position will be based initially at Wallace campus in Dothan, Alabama.

More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process.

Essential Duties and Responsibilities

ESSENTIAL FUNCTIONS: The following list was developed through a job analysis; however, it is not exhaustive, and other duties may be required and assigned. A person with a disability that is covered by the ADA must be able to perform the essential functions of the job unaided or with the assistance of a reasonable accommodation.

Accounts Receivable

• Manage all student accounts receivable processes, including tuition, fees, fines, and miscellaneous charges.
• Review and reconcile student account balances to ensure accuracy.
• Monitor aging reports and pursue collection of delinquent accounts in accordance with institutional policies.
• Prepare and process refunds, account adjustments, write-offs, and payment reversals as authorized.
• Reconcile accounts receivable subsidiary ledgers to the general ledger.
• Prepare monthly, quarterly, and annual financial reports related to receivables.
• Coordinate with collection agencies and oversee delinquent account placements.
• Ensure compliance with applicable federal and state regulations regarding receivables.

Scholarship Administration

• Administer institutional scholarship accounts in coordination with the Financial Aid Office and Foundation.
• Monitor scholarship budgets and award balances.
• Ensure scholarship funds are properly applied to student accounts.
• Reconcile scholarship expenditures and available balances.
• Provide information associated with financial reports for scholarship donors, foundations, and institutional leadership.
• Coordinate with external scholarship organizations regarding billing and payment.
• Ensure scholarships comply with donor restrictions and institutional guidelines.
• Assist with year-end reconciliation of scholarship funds.

Student Payment Plans

• Coordinates with Financial Aid, Admissions, Records, and Student Services to ensure accurate application of payments and account adjustments.
• Assists with implementation and maintenance of third-party payment plan software or vendor relationships, as applicable.
• Maintains and monitors student payment plan agreements in accordance with institutional policies and procedures.
• Establish and maintain payment plan schedules within the student information system.
• Review payment plan applications for eligibility.
• Monitor installment payments and delinquent payment plans.
• Communicate with students regarding upcoming payments, missed payments, and available payment options.
• Coordinate payment plan adjustments due to schedule changes, financial aid awards, withdrawals, or refunds.
• Reconcile payment plan activity with institutional accounting records.
• Work with third-party payment plan vendors when applicable.

Third-Party Billing

• Manage billing for employers, workforce agencies, military tuition assistance, veterans benefits, and other third-party sponsors.
• Monitor outstanding sponsor balances.
• Reconcile third-party receivable accounts.
• Maintain documentation supporting sponsorship agreements.

Financial Reporting

• Prepare reconciliations and supporting documentation for audits.
• Assist with annual financial statement preparation.
• Maintain detailed accounting records supporting receivable transactions.
• Analyze receivable trends and recommend improvements to internal processes.
• Prepare reports requested by ACCS, auditors, and institutional leadership.

Customer Service

• Assist students and parents with scholarship billing, payment plan enrollment, account balances, refunds, and payment options.
• Explain payment options, scholarship postings, and payment plan requirements.
• Communicates and coordinates with appropriate internal departments to resolve issues.
• Resolve billing disputes in a professional and timely manner.
• Provides accurate, valid, and complete information regarding account and payment-related matters.
• Handles complaints by providing appropriate solutions and alternatives or escalating matters to the appropriate Director or Dean.
• Follows up to ensure timely resolution.
• Provide excellent customer service while maintaining confidentiality.

Required Knowledge, Skills, & Abilities

• Knowledge of accounting principles and accounts receivable practices.
• Knowledge of scholarship accounting and financial aid processes.
• Knowledge of payment plan administration.
• Ability to reconcile complex financial transactions.
• Strong analytical and problem-solving skills.
• Excellent organizational and time management skills.
• High level of accuracy and attention to detail.
• Excellent customer service and interpersonal skills.
• Ability to communicate effectively both verbally and in writing.
• Ability to maintain confidentiality.
• Proficiency with Microsoft Excel, Word, Outlook, and accounting software.
• Ability to prepare detailed financial reports.
• Ability to interpret institutional policies and financial regulations.

Qualifications

• An associates degree from an accredited institutionis required.
• Three (3) years of experience in accounting, accounts receivable, finance, business office operations, or higher education financial servicesis required.
• Ability to work non-standard hours, including after-hours activities during the week,is required.
• Possess a current and valid drivers license, the ability to frequently drive, and be insured through the Colleges insurance provideris required.

ADVISORY COMMITTEE: The President will appoint an Advisory and Interview Committee to include representatives of the College faculty and staff. This committee will employ appropriate procedures, including the review of application packets, interviews, and demonstration of competency, to determine which applicants are to be recommended to the President for further consideration. From all the applications received, an advisory committee will select the applicants to be interviewed.

Applicants must travel at their own expense for interviews that are conducted in person.

Application Procedures/Additional Information

Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed application packet in order to be considered for this position. A complete application packet must be received no later than 2:00 pm, Tuesday, August 18, 2026. Applicants who fail to submit all required information will be disqualified. Only applications received during the period of this announcement will be considered. A complete application packet consists of:

• Completed Wallace Community College employment application
• Current Resume
• Cover letter describing specifically how your experience and qualifications meet the minimum requirements.
• Employment verification letter(s) verifying a minimum of three years of work experience in accounting, accounts receivable, finance, business office operations, or higher education financial services. Letter(s) must include employment dates and job title, and be on official letterhead with an authorized personnel signature. *ONLY when an applicant has a legitimate reason for not obtaining written verification by their own efforts, such as if the business is no longer in operation, an applicant may submit copies of appointment letters or contracts, and if that is not available, you may submit pay stubs or W-2 forms to confirmthe minimum required 3 years of experience.
• Appropriate transcript(s) identifying the applicant, institution, date degree conferred, and verifying the applicant has received a minimum of an associates degree or higher. Transcripts may be unofficial for the application process, but they must identify the applicant, institution, degree earned, and the date the degree was conferred.(A copy of the diploma will not suffice.)NOTE: If employed, official transcripts will be required at that time.

APPLICATIONS MUST BE FILED ONLINE AT:

www.wallace.edu/employment

IF AT ANY POINT YOU HAVE PROBLEMS COMPLETING YOUR APPLICATION, CONTACT THE HUMAN RESOURCES DEPARTMENT AT WALLACE COLLEGE (334-556-2425)

PLEASE NOTE:

• ALL APPLICATION MATERIALS MUST BE SCANNED. It is recommended that you have digital (such as pdf) copies of your cover letter, resume, employment verification documents (if applicable), ALL required transcripts, and any other document identified in the vacancy announcement ready when you begin the on-line application process. You will be given the opportunity to upload these during the process. If you need assistance scanning documents, please contact:

Human Resources

Monday - Thursday 7:30 am - 4:30 pm

Friday 7:30 am - 2:00 pm

334-556-2425

• WE DO NOT ACCEPT FAXED OR E-MAILED application materials.
• When you finish the steps to apply, you will receive an on-screen notice that you have successfully applied. HOWEVER, this notice does not mean your application materials are complete in accordance with the vacancy announcement. It is the responsibility of the applicant to ensure they have submitted all necessary application materials in accordance with the vacancy announcement.
• All correspondence with applicants regarding the Colleges search process will be sent via e-mail.

If you need technical assistance after reviewing the instructions, please contact:

NEOGOV Customer Service:

Monday-Friday

8:00 am - 5:00 pm PST

(855) 524-5627

In accordance with Alabama Community College System policy and guidelines, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon receipt of a clearance notification from a criminal background check. Wallace Community College is an active participant in the Employment Eligibility Verification Program (E-verify). E-verify electronically confirms an employees eligibility to work in the United States as required by the Department of Homeland Security.

If you have a disability and require accommodations, please notify us at (334) 556-2425.

Wallace Community College is an Equal Opportunity Employer. It is the official policy of the Alabama Community College System, including postsecondary institutions under the control of the Board of Trustees, that no person in Alabama shall, on the grounds of race, color, disability, sex, religion, creed, national origin, age, or other classification protected by Federal or State law, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment.

Wallace Community College will make reasonable accommodations for qualified disabled applicants or employees.

The College reserves the right to withdraw this job announcement at any time prior to the awarding.

Sick Leave

All regular full-time non-instructional staff earns one day of sick leave which is the equivalent of 8 hours of sick leave per month. Unused sick leave is rolled over to the following year. Upon retirement, employees are allowed to convert unused sick time into service time for the purpose of retirement. Further retirement benefits may be found on this page under Alabama Teachers Retirement.

8 hours per month

(may accumulate an unlimited number)

Annual Leave

All regular full-time non-instructional staff earn annual leave per month. A complete description of leave benefits can be found with the Human Resources office.

0-4 years 8 hours per month

5-9 years 10 hours per month

10-14 years 12 hours per month

15-19 years 14 hours per month

20+ 16 hours per month

(may accumulate up to 480 hours)

Personal Leave

All regular full-time non-instructional staff earns up to two (2) regularly scheduled workdays of personal leave per leave year.

Unused Personal Leave converts to sick leave if not used.

(converts to sick leave at the end of August each year if not used)

Professional Leave

Up to 10 days a year of professional development leave with pay may be granted by the President.

Holidays

New Years Day

Martin Luther King/Robert E. Lee Birthday

National Memorial Day

Juneteenth

Independence Day

Labor Day

Veterans Day

Thanksgiving Day

Day after Thanksgiving Day

Christmas Eve

Christmas Day

16 (5 locally assigned)

Contracted Work Days

260

Retirement

The TRS was established in 1939 to provide benefits to qualified persons employed by state-supported educational institutions. Responsibility for the management and administration of the TRS is vested in its Board of Control. The Boards of Control elect the Secretary-Treasurer who serves as the Chief Executive Officer of the RSA and is responsible for the day-to-day management of the RSA. The TRS is a defined benefit plan qualified under Section 401(a) of the Internal Revenue Code. For more information visit The Retirement Systems of Alabama. All regular full-time and part-time employees (non-temporary and non- student) who work at least 20 hours per week are required to participate in The Teachers Retirement System of Alabama.

Tier I - Pays 7.50% monthly. State matches 14.57% (effective 10/01/25)

Tier II - Pays 6.20% monthly. State matches 13.61% (effective 10/01/25)

Law Enforcement Officers:

Tier I-Pays 8.50% monthly. State matches 14.57% (effective 10/01/25)

Tier II- Pays 7.20% monthly. State matches 13.61% (effective 10/01/25)

Health Insurance

PEEHIP, established in 1983, provides health insurance benefits for active and retired education employees and is governed by the PEEHIP Board of Control. The Boards of Control elect the Secretary-Treasurer who serves as the Chief Executive Officer of the RSA and is responsible for the day-to-day management of the RSA. For more information visit http://www.rsa-al.gov/index.php/members/peehip

Premium amounts:

• Single $ 30
• Family (without Spouse but with dependents) $ 207
• Employee + Spouse (no dependents) $ 282
• Family (with Spouse and dependents*) $ 307
• Includes $100 per month spousal surcharge Note: The spousal surcharge does not apply to spouses who are independently eligible for PEEHIP.

Tobacco Usage Premium

• Member $ 50
• Spouse $ 50

The tobacco premium applies only to the PEEHIP Hospital Medical and VIVA Health plans. Refer to the Wellness Program section to learn how you and/or your spouse can receive the non-tobacco user discount.

Wellness Premium

• Member $ 50
• Spouse $ 50

The wellness premium applies only to the Blue Cross Blue Shield Hospital Medical Group #14000 plan for non-Medicare eligible active and retired members, non-Medicare-eligible members on LOA or COBRA, and non-Medicare-eligible spouses on active or retired contracts. Refer to the Wellness Program section to learn how you and/or your spouse can receive a wellness premium waiver.

If desired, the employee may elect four options rather than health insurance options to include hospital indemnity, cancer, dental, and vision.

Optional Coverage Plan Premiums

• Cancer, Indemnity, and Vision Single or Family (cost per plan) $ 38
• Dental Single $ 38 Dental Family $ 50

Institution matches $800 monthly (effective 10/01/17).

Duty Hours

(hours vary by campus and needs of the student)

Tuition Assistance

This tuition waiver program is designed for all full-time instructional and non-instructional employees of The Alabama College System and the Alabama Department of Postsecondary Education and their dependents as defined under by policy. The program will be coordinated by each institution for employees within The Alabama College System and the Alabama Department of Postsecondary Education. An application form for the tuition assistance program is available in the Human Resources office and should be completed prior to registration for classes.

Employees/Dependents at two-year colleges:

• 1/3 waived after 1st year
• 2/3 waived after 2nd year
• 3/3 waived after 3rd year

Note: Employee is vested after 10 years in Retirement System. Additional information regarding retirement may be obtained from the Retirement System Web site at www.rsa.al.gov.

01

Do you have the ability to work non-standard and extended hours as needed?

02

Do you have experience with integrated accounting software systems (ERPs such as Ellucian Banner, Alliant Data Systems, Touchnet, PeopleSoft, etc.) and Microsoft Office applications?

• Yes
• No

Required Question

Employer ACCS

Website 1