Accounting Specialist - Accounts Payable

Posting Details

Position Information

Job Title Accounting Specialist - Accounts Payable Posting Number 2841 Job Schedule Full Time Job Shift Day OCR Code / Classification 5 - Paraprofessional Min Salary $37,521 Max Salary $46,902 Work Location Main Campus

Position Summary Information

Job Description Summary

The Accounting Specialist supports the Financial Services department by processing financial transactions and maintaining accurate accounting records for state, county, and institutional funds. Responsibilities include preparing journal entries, processing checks and reimbursements, uploading electronic payments, reconciling accounts, and assisting with audits, reports, and the annual escheats process. This position requires strong attention to detail, organizational skills, and the ability to manage multiple priorities in a fast-paced, deadline-driven environment.

Minimum Qualifications

Required:

• Associate's degree or higher.

Preferred Qualifications

Preferred:

• Knowledge of community college accounting and budgeting procedures.
• Proficiency in Colleague and Microsoft Office Suite.

Essential Duties

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Prepare and post journal entries and cash certifications with supporting documentation.
• Process travel reimbursements, payroll, e-checks, student refunds, and financial aid disbursements.
• Upload Positive Pay and NACHA files; communicate with banks and the System Office to resolve discrepancies.
• Reconcile and balance General Ledger accounts and prepare required financial reports.
• Process returned checks and maintain related documentation.
• Maintain check stock inventory and ensure proper control and storage.
• Assist with monthly state reports, year-end audits, and the annual escheats process.

Physical Demands

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The employee will need to regularly operate and use computers, phones and other electronic equipment.
• The employee will frequently communicate and must be able to exchange accurate information with others.
• The employee may need to move around their office and/or campus to attend meetings/ classes and to access files, machinery or other job-related tools.
• The employee may need to lift and/or move equipment, tools or paperwork up to 25 pounds.
• The employee may need to position themselves by reaching, stooping, kneeling or crouching to adjust or collect equipment and/or supplies.
• Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus.

Workplace Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Encounters low to moderate noise levels in the work environment.

Posting Detail Information

Open Date 06/22/2026 Close Date 07/17/2026 Open Until Filled No Special Instructions to Applicants

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Do you have an associates degree or higher?
• Yes
• No

Applicant Documents

Required Documents

Optional Documents

• Resume
• Cover Letter/Letter of Application
• Unofficial Transcripts
• Other Document
• Professional Certificates
• Official Transcripts 1
• Official Transcripts 2
• Official Transcripts 3