Accounting Specialist - Billing

Accounting Specialist II (Billing Focus) | Contract-to-Hire

Position Summary

We are seeking an Accounting Specialist II to support the timely and accurate billing of customer warehouse orders while assisting with accounts payable activities. This role is primarily focused on billing and invoicing, including matching Bills of Lading (BOLs), processing customer invoices, researching discrepancies, and partnering with operations teams to resolve billing-related issues. The ideal candidate has strong ERP experience, thrives in a high-volume environment, and possesses exceptional attention to detail.

Key Responsibilities

• Process and accurately bill customer warehouse orders based on shipping documentation and customer requirements.
• Match Bills of Lading (BOLs), shipping records, and order details to ensure accurate invoicing.
• Work closely with Supply Chain, Customer Service, and warehouse teams to resolve inventory, shipping, and billing discrepancies.
• Research customer billing issues and reconcile invoicing variances in a timely manner.
• Maintain accurate billing records and support month-end reconciliation activities.
• Assist with accounts payable functions, including reviewing and processing high-volume vendor invoices.
• Analyze and process vendor payments in accordance with company policies and procedures.
• Maintain and reconcile accounts payable ledgers and vendor accounts.
• Audit vendor statements, research aged invoices, and resolve billing and payment discrepancies.
• Support month-end closing activities, including accruals and account reconciliations.
• Ensure compliance with internal accounting policies and procedures.

Requirements

• Associate degree in Accounting, Business Management, Finance, or a related field; or an equivalent combination of education and experience.
• 2+ years of progressive experience in billing, accounting, accounts receivable, accounts payable, or a related financial role.
• Experience generating and managing customer invoices in a high-volume environment.
• Experience working in a B2B environment.
• Strong ERP experience required; experience with AP automation software is a plus.
• Ability to manage multiple priorities while maintaining a high level of accuracy.
• Strong analytical, organizational, and problem-solving skills.
• Ability to handle sensitive and confidential information with professionalism and discretion.
• Excellent attention to detail and communication skills.

Benefits

Benefits are available for eligible ambassadors and may include medical, dental, vision, and other voluntary benefit options. Ambassadors may opt into available benefit plans while on assignment. Additional details will be discussed during the hiring process.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.